Agency Standard Reports (ASR)
This occurs when the report is too large to open on the desktop. The user should re-run the report, selecting the “Run to Library” button. When the report is done, it will display in the library.
No, not all MTS reports are stored under the MTS tab. They can display in any of the other tabs such as Amounts, Balances and the Admin.
If a common report does not appear on any tab, access to the report may be restricted. Contact the Bureau of the Fiscal Service to discuss gaining access to the report through ASR or receiving the report by e-mail.
Users can click the Schedule icon for a report to see the Next Scheduled Run date and time for any report.
The report will run at the time listed after the Monthly Treasury Statement has been published and released to the public.
Signing up for ASR with the user role of Agency Account Administrator will allow you to receive notifications when reports are run that identify inactive or suspended accounts belonging to your agency. The list of accounts will be sent to the e-mail address listed on your CARS user profile.
Reports with the “Owned by Agency” parameter are limited based on the agency identifier listed in the AID field of the account. Reports with the “Agency Responsible For” parameter are limited based on the agency identifier listed in the ATA field of the account. If no agency identifier is listed in the ATA field, the agency identifier listed in the AID field will be used.
It is okay to open the file by answering ‘Yes’ to the message. This occurs due to the transfer from the web to Excel.
Statement of Difference (SOD) / Checks Issued Audit (CIA)
Statement of Difference (SOD) is a module in the Central Accounting Reporting System (CARS). SOD replaced the GOAL II/IAS Statement of Difference System, a part of the Treasury’s legacy reporting system. Designed for use by non- and partial reporters, SOD provides enhanced functionality by allowing Federal Program Agencies (FPAs) to view their Agency Location Codes (ALCs) for the purpose of identifying balance differences between agency and source system reporting.
Agencies must ensure that none of their ALCs have an existing uncleared Statement of Difference before they can become full reporters. The SOD report compares the Agency Balance and the Source System Balance. The Agency Balance is defined as data reported by agency users, and the Source System Balance is defined as data provided by source system files.
Check Issue Audit (CIA) is a module in the Central Accounting Reporting System (CARS), designed for use by Treasury and Non-Treasury Disbursing Officers that have authority to disburse payments. CIA provides enhanced functionality by allowing Federal Program Agencies (FPAs) to view their Agency Location Codes (ALCs) for the purpose of identifying out of balance conditions between agency and source system reporting. CIA replaced the manually generated CIA Report provided to Disbursing Officers through email and/or US Mail.
Agencies must ensure that none of their ALCs have a difference in Check Issue Audit before they can become full reporters. The CIA report compares the Agency Checks Issued and the Source System Checks Issued. The Agency Checks Issued is defined as data reported by agency users, and the Source System Checks Issued is defined as data provided by source system files.
Depends if the user is a FS Administrator (FMSA) or an Agency Reviewer (AR)
- FMSA will have access to all reports.
- AR views will depend on the Access Group (AGroup) associated with the users login credentials.
The Deposit Report Filter displays agency Statement of Transaction, Section III, Line 3, or Statement of Accountability, line 420 reporting and the CIR/PIR source system reporting. A Deposit difference is generated when the data reported by the agency does not agree with the data reported by the source system.
Selectable links are dependent on the Access Group (AGroup) associated with the users login credentials.
No, the SOD and CIA modules are report generators only.
No, the ALCs are prepopulated in a dropdown menu and selectable dependent on the Access Group (AGroup) associated with the users’ login credentials.
SOD and CIA modules are report generators only, that obtain transaction information from the SOD database which is updated daily.
Support Listings are on demand reports and can be viewed on line and printed. The Support Listings will consist of three separate reports:
- Collection Voucher and Payment Voucher will be identical except one listing is for all vouchers related to collections (CIR), and the other listing is for all vouchers related to payments (PIR Voucher).
- IPAC Support Listing provides all interagency transactions processed in the IPAC Application.
The Check Issued Audit Report Filter summarizes the agency Statement of Accountability, lines 210, 211 and/or 212 reporting and the TCIS (Level 8) source system reporting. An out of balance condition occurs when the data reported by the agency does not agree with the data reported by the source system.
Business Event Type Code
A BETC is a code that the Central Accounting Reporting System (CARS, formerly the GWA system) uses for the type of activity you are reporting, such as payments, collections, investments, etc.
Examples of BETCs
- DISGF - Gross Disbursement of Appropriation Derived from General Fund of US
- DISGFAJ - Adjustment to Gross Disbursement of Appropriation Derived from General Fund of US
- DISNGF - Gross Disbursement of Appropriations & Other Sources Derived from Other than General Fund of US
- COLL - Offsetting Collection
- COLLAJ - Adjustment to Offsetting Collections
You must use the BETC along with the Treasury Account Symbol (TAS) and the dollar amounts to classify each transaction against the fund balance with Treasury.
BETC replaces the transaction codes and standard sub-classes used in old central accounting reports, such as the Statements of Transactions (FMS Form 224) and the Undisbursed Ledger and Trial Balance Reports (FMS Forms 6653 and 6654).
Over 250 Non-Expenditure, Transfers, Borrowing, and Warrant Transactions.
Many BETCs are for Non-Expenditure, Transfers, Borrowing, and Warrant transactions. Because the CARS’ Agency Transaction Module (ATM) processes those transactions directly, those BETCs are automatically assigned behind the scenes in ATM.
Payment and Collection Transactions The remaining BETCs are for Payment and Collection transactions. You report those BETCs through interfacing systems, such as IPAC, PAM/SPS, or CIR. You must give those payment and collection BETCs when you report transactions through the interfacing systems.
Fiscal Service assigns TAS to agencies and assigns BETCs to TAS as defined by legislation.
For example, if your agency has legislated investment authority, then your TAS will have the BETC of “INVTSEC.” That allows you to report investment transactions.
You can see the existing TAS BETC relationships at these websites:
CARS Training
http://www.fiscal.treasury.gov/cars/reference-and-guidance.html
Treasury Account Symbol (TAS)
A Treasury Account Symbol (TAS) is a code that allows us to identify critical information about each transaction that you report.
You give the relevant code by putting together the appropriate information for each of several parts (for example, agency identifier, fiscal year, main account number, sub-account number, and so on).
Because the new way of giving the right TAS for each transaction is made up of these parts (components), we call it a "Component TAS."
Federal Program Agencies that must report transactions to Treasury's Bureau of Fiscal Services through a system like IPAC or CARS and must give both a TAS and a Business Event Type Code (BETC) for each transaction.
The BETC indicates the type of transaction (for example, payment, collection, investment, and so on). The BETC replaces the part of the earlier TAS system that indicated the transaction type. The Component TAS gives the rest of the needed information.
You can see the existing BETC TAS relationships at:
CARS Training
http://www.fiscal.treasury.gov/cars/reference-and-guidance.html
The following table gives you each part with its name, size, format, description, and validations. Format of "C" indicates Character.
| Field Name (abbreviation) | Size | Format | Description | Format/Validations |
|---|---|---|---|---|
| Sub-level Prefix (SP) | 2 | CC | The Sub-level Prefix (if populated) is a programmatic breakdown of the account for Treasury publication purposes. |
|
| Allocation Transfer Agency Identifier (ATA) | 3 | CCC | The Agency Identifier of the agency receiving funds through an allocation transfer. |
|
| Agency Identifier (AID) | 3 | CCC | Agency Identifier of account owner. Used in conjunction with the main account code, the Agency Identifier represents the department, agency or establishment of the U.S. Government that is responsible for the TAS. |
|
| Beginning Period of Availability (BPOA) | 4 | CCCC | In annual and multi-year funds, identifies the first year of availability under law that an appropriation account may incur new obligations. |
|
| Ending Period of Availability (EPOA) | 4 | CCCC | In annual and multi-year funds, identifies the last year of funds availability under law that an appropriation account may incur new obligations. |
|
| Availability Type Code (A) | 1 | C | Identifies no-year accounts "X", clearing/suspense accounts "F", and Treasury's central summary general ledger accounts "A" |
|
| Main Account Code (MAIN) | 4 | CCCC | Identifies the type and purpose of the fund. |
|
| Sub-Account Code (SUB) | 3 | CCC | Identifies an available receipt or other Treasury-defined subdivision of the main account. |
|
Agency Location Code (ALC)
An Agency Location Code (ALC) is a numeric symbol used to identify accounting reports and documents prepared by or for agency accounting stations and the Department of the Treasury financial centers. The ALC is used by Treasury to ensure correct financial reporting. The ALC is a mechanism to identify 'who' performed a transaction.
The ALC listing can be found in the Agency Standard Reports (ASR) Module in CARS. The report is titled "SAM 001" and named "Agency Location Codes". This report provides a list of all active Agency Location Codes with contact information and GWA reporter status for each ALC.
To request a new ALC please refer to the ALC Creation Guidelines and FS Form 6610 (New Agency Location Code Request Form). Users can contact CAB.CARD.OA@fiscal.treasury.gov with any questions.
To request an update to an existing ALC or to reopen a closed ALC please contact CAB.CARD.OA@fiscal.treasury.gov.
Classification Transactions and Accountability
As a Classification Transactions and Accountability users, you have the option to submit your Classification Transactions and Accountability via bulk transfer. You can submit your data using a properly formatted text file.
Bulk file formats can be found under " File Formats " on the Reference and Guidance page.
You may request access to CTA by visiting the Enrollment page or clicking on "Register" located on the GWA system logon page ( https://cars.for.fiscal.treasury.gov).