-: Hi everybody.
Thank you for joining so far here in a few moments,
we're gonna get started
with the CARS Year-End Transaction Module webinar.
So this is our second webinar of the day.
A huge thank you to everybody who attended
in the first session
concerning that the Fiscal Service forms
and the email Subscriber, Service and CARS.
We have some great content here.
And if we just give a few more minutes
to let our compatriots here
in the federal financial management community get signed in
and then we'll get started.
So thank you everybody for your patience
And we hope to have a great webinar here.
So as everybody continues to roll in here, we'll go ahead.
And my name is Bayley Towner.
I work on the budget appropriations and analysis section.
I'm one of three approvers.
We have a team of 11 people
who process Authority Transactions,
your Warrants, your non expenditure transfers,
weren't journal vouchers.
We also do all the account maintenance
that is done each year for a Treasury accounts.
So there's about 17,000 accounts out there currently,
and we also assist with all the year end closing
transactions that we're coming up on here
for the end of the fiscal year.
So hopefully this webinar will give you some information
into what it looks like as you recall the deployment
back in December, 2020,
we're gonna go back over that and give everybody
some great information.
So we'll go ahead and get started here
now that we're about a minute out.
So just a few notes.
Again, thank you for coming here.
Just in the beginning,
if you have any questions at any time,
please put those in the questions tab
on the GoToWebinar panel,
we're gonna have some periodic stops during this webinar,
after we get through conclusion of information,
if we wrapped up on the Subscriber Service,
also after the live demonstration here that we'll have
in the year-end closing module,
you can ask your questions
and we'll lot some time to answer that.
We'll also have a more generalized Q&A at the end.
So any questions that don't get answered
during that timeframe, we can definitely address them there.
So we're very interested to hear from you,
please send in that information to us.
If you'd like to follow along,
there's a handout also under the GoToWebinar panel,
I believe it's called Handouts,
there should be two there.
A copy of the slide deck is available.
So if you'd like to follow along,
and then also a copy of the fiscal year 21 year
in bulletin is out there.
So it'll have some more contact information
concerning reporting or cash transactions in there
that aren't gonna really be covered too much
in this particular webinar.
Your feedback is very important to us.
So please, after the conclusion of this webinar,
if you have any suggestions or thoughts,
please there'll be a post webinar survey and you can give us
some information on things you'd like to see in the future.
I also do a call out to this at the end of the webinar,
so that way everybody has an opportunity to go in
that maybe didn't get a chance to get signed on
right at the beginning.
A recording of today's session,
both webinars actually,
not just this one will be available
on the Fiscal Service website.
Recordings we'll have closed captioning,
so that way there's a transcript available
that users can follow along.
As you can see it's available at
www.fiscal.treasury.gov/training/videos.html.
And so, as I said earlier, I'm Bayley Towner,
I'll be the moderator today,
but with us, we also have Chad Morris,
who's a senior accountant and another approver on the team.
And we'll also have ManDi Glover
who is an analyst on our team
that we'll be able to go through this information today.
So I just wanted to give another a huge thank you
to everybody for taking time out of their busy schedule.
We realize we're right in the middle of year end,
so we're hoping that we can answer some questions for you
and really give you some good actionable guidance.
So thank you again for joining and I'll go ahead
and get this turned over now to ManDi.
-: Again, thank you for joining this afternoon.
If you weren't able to attend the morning session,
we did do a live demo of the CARS Subscriber Service.
We are actually going to walk through that
this afternoon again, for those of you who missed it.
But before we do start with the Subscriber Service,
we are going to actually start with a polling question.
Next slide please, Bayley.
Did you know about
our CARS Subscriber Service before today's webinar?
Please select yes or no.
Bayley: All right, I'm gonna go ahead
and launch the poll now.
Thank you everybody for providing information here.
I see we're getting a great turnout.
It's really helpful to us to know that this information
is being communicated out
and you all have the ability
to use this great service that we have today.
And it looks like we're getting everybody answered in here.
So I'll go ahead and close it here in just a few moments.
Thank you again for participating.
Now, I'm gonna go ahead and close the poll
and I'll share the results.
-: So it looks like the majority of our audience today
did not know about our Subscriber Service.
We actually just have started with this new tool,
and we're excited to tell you about it.
If you have started using it,
I hope that you find it beneficial,
if you haven't started using it yet
and you haven't signed up for it yet,
hopefully we can get you signed up for it
after this webinar.
Next slide, please Bayley.
So the CARS Subscriber Service
is actually an email notification
that you can receive for Warrant Transactions
that are being processed in the CARS system.
Currently, right now,
the word transactions are the only transaction type
available for this notification,
and we hope to get the other transaction types
such as non expenditure transfers
and that notification tool soon.
With this, you do have to have access to CARS
and the ATM module in order to be able
to receive these notifications
and as well as being able to receive those notifications,
the tool itself is very easy to use.
It can be tailored to your specific needs.
You can select all of the Warrant Transaction types
or a select few transaction types
based on your specific needs.
Next slide, please Bayley.
As mentioned earlier,
we did do a live demo in the morning session,
that video will be released in 7 to 10 business days,
and you will be able to see that live demo.
However, if you have any questions
about accessing this after we walk you through it,
just feel free to reach out to the BAAS team
and any one of our members will be able to help you
get the notifications set up.
So you actually have to log into CARS,
and once you're logged into CARS,
you have to go into a transaction module.
It can be any of the transaction links
that are available from the new transactions,
the pending transactions or the posted transactions.
Once your into the screen,
you'll see the the GoToMenu in the top right corner,
and you're gonna wanna click the drop down arrow
so that you can select the email notifications
from the list.
Next slide, please Bayley.
Once you're in the email notification screen,
you're gonna wanna verify your user information.
So your username, your user ID and your email address,
the email address is the address
that you'll receive those notifications to,
so you wanna make sure that that's the correct address.
If something doesn't appear to be correct
with your user information,
please reach out to the Treasury support center
so that they can help you get that corrected.
When selecting your transaction types,
you're gonna select the transaction types
that you'd like to receive the notifications for
on the left side of the screen,
you can select all of those transaction types
by clicking that check box next to the search bar,
and that will actually select all of the transactions.
You can click the add button
and it will move them over to the right side of the screen
in the selected transaction type box.
If you didn't wanna select all of the transactions,
you can do the same method on the right side.
Click that check box near the search bar,
hit the remove button and it'll move
all the transactions back to the left side of the screen.
You also have the option to select
individual transaction types on the left side of the screen
and add those to the right side of the screen.
Once you are comfortable with the selections you have made,
you can click the update button and a green submission bar
will appear at the top of the screen letting you know,
confirming that you have updated your preferences
and you should begin to receive those notifications.
Next slide.
With that being said,
if for some chance you are not receiving
your email notifications for Warrants that you've selected,
you're gonna wanna start by checking your junk folder
to make sure that those emails
aren't going to that junk folder.
If they're not in the junk folder,
your internal IT department
might have a control set up to block those notifications
from the email address that they're coming from.
So you're gonna wanna reach out
to your internal IT department,
and have them add the email address listed here in blue
and the noreply@cars.for.fiscal.treasury.gov
to the exceptions or the safe senders list.
And that should help with any of those notifications
that haven't been received.
Next slide, please.
With that, that wraps up our brief overlook
of the Subscriber Service.
If you have any questions,
please feel free to put those in the question box
so that we can get those answered for you.
Like I mentioned earlier,
we did do a live demo this morning
that walked through the process,
showing you how to log into CARS,
go into the transaction module
and access that email notification screen.
So that will be available for your viewing.
If we have any questions, Holly.
-: Yep, hi, good afternoon, everyone.
My name is Holly Williams and I am monitoring the questions
coming in today for this webinar.
Yes, we do have a question here for you, ManDi.
How do I update my A list to stop getting notifications
for other agencies?
-: I believe that the A list is based off of the accounts
that you have access to see.
And I think that you would have to speak to someone
in your agency in order to get those accounts removed.
And if you're signed up for the Subscriber Service,
you had to go in and set those preferences yourself
and select the Warrant types
that you wanted to receive those notifications for.
So if you are receiving an abundant amount of notifications,
you may want to revisit those transactions
that you selected.
If you're receiving them from multiple agencies,
we could revisit that offline
as you should only really be receiving those notifications
for the agencies that you related to and working with.
-: Okay, that makes sense, I think.
Leshaun had asked that question
and she does have a follow on that.
I think makes it a little bit too complex
to continue this question.
During the webinars,
so Leshaun, the team will get back with you.
Another question here from Julie.
When I go to post a transactions, then go to,
I do not see a selection in the dropdown
for email subscription service.
-: So Bayley, if you can go back to those screenshots there,
just to make sure that we're in the same place
and we're talking about the same area.
If we're in this screen
and we have this blue toolbar up at the top,
we should see the GoToMeeting on the right side.
And when do we select that drop down menu,
we should see the email notifications at the bottom.
And this audience member
is saying that she doesn't see that option available.
-: Yes, that is correct. -: Okay.
-: Well, I have her contact information
and let's plan to follow up with her offline.
-: Okay, thank you. -: You're welcome.
Let's see what else we have.
I understand the subscription notification service
is only for Warrants.
When will other options such as NETs be available?
-: That is correct.
It is only for the Warrant Transactions currently.
We do hope that the other transactions will be available
in the near future and we are suspecting that will be FY22.
-: Okay. Thank you.
It looks like Sandra is also do not, okay?
So there seems to be several folks who are not able
to see where the email notification is available.
I don't know if you've got some availability now
or during another demonstration,
but maybe you can show
where they can pick up the email notification functionality.
-: I'm sorry, go ahead. -: No, no, go ahead.
-: I was just gonna suggest
the only way I know how to really do that
is to go through a live portion
and I'm not sure timing wise if we have the time to do that
so we can definitely help those who are having problems
accessing that email notification offline
and get them set up
for those Subscriber Service notifications.
-: Okay, sounds great.
We'll make sure and follow up with,
so I do have all the contact information
and I can certainly get that to you.
-: Okay, thank you.
-: Yeah, we do have one last question.
Will I be able to get trial balances emailed to me
in fiscal year 22?
-: I'll jump on this one.
So the trial balances,
I believe are produced out GTAS.
We're not associated with the GTAS team,
so I can't speak to that.
As far as it relates to the Subscriber Service,
that's a CARS ATM functionality only,
and it's just a notification
for when we post Authority Transactions.
So as far as getting an email notification
for a trial balance,
really, we don't have any insight
to be able to speak to that.
I would recommend you reach out to the GTAS team
with any questions you have about your trial balance.
-: Great. Thanks, Chad.
I appreciate that.
And as a follow on,
Lisa provided a little bit more information for us.
She is saying that my home page
does not look like the homepage that you have
in your presentation.
And I have tried IE, Chrome and Microsoft edge.
And hence why I believe most of us are not able to see
the GoToMessage like your showing.
So that's something to consider ManDi
if there's time a little bit later on,
that maybe we can try to demo that
so folks can see that functionality
from a different perspective.
-: Absolutely, something to consider.
I will note Holly that when they are trying
to access email notification, they do have to log into CARS,
which would be kind of like a brown,
natural toned background,
and then once they're in that home screen for CARS,
they do need to go to a transaction module
to reach the ATM screen that we were looking at
for that GoToMenu.
So you will start out in the CARS
with the neutral toned background.
And then once you go into the transaction modules
where you'd find that blue header
with the GoToMeeting dropdown
to access the email notifications.
So if we have some time later,
we can try and do a live demo, if we need to,
but that might be part of where some of the confusion
is coming in.
-: Okay, sounds good.
Yeah, there is some more questions that are coming in
about not being able to find the notification,
actually quite a few.
So that would be great if there's time.
I think those are all the questions for now.
Thank you very much,
and I look forward to the next Q&A session
and I will pop on deliver some more questions.
Thank you.
-: Thank you, Holly.
And that concludes the Subscriber Service portion
of our webinar.
And Chad will be going over the Year-End Transaction Module.
-: Okay, thank you so much, ManDi.
Good afternoon, everybody.
Now we're gonna transition over and talk about
the Year-End Transaction Module in AAS,
which is the ATM Authority Services.
So Bayley, if you wanna go to the next slide.
For those of you who attended our webinar
in December of 2020,
when we originally rolled out the ATM Authority Services,
which is AAS.
We went over all of the new functionality.
We went over each transaction type,
we went over the Warrants,
we went over warrant journal vouchers,
but especially spent some time
on the non expenditure transfers.
So in that webinar in December,
we went over all of the new look and feel,
all of the new functionality.
The SHaC features where we could put in the three digit AID
and the four digit main to enter transactions,
to search and the pending and posted screen,
all the new look and feel, the push TAS Technology.
So this is just an extension of that webinar.
For those of you who attended the one in December,
you remember when we got to the point
of the Year-End Transaction Module,
we push pause on that and said
that we would revisit the Year-End Transaction Module
closer to year end
so that it would be fresh in everyone's minds.
So that's where we're at today.
So a lot of the functionality,
if you attended that previous webinar,
a lot of the functionality is the same.
I will highlight some of those features again,
but I'm gonna direct most of the attention
on this portion of the webinars,
specifically to the Year-End Transaction Module,
transactions that are available.
And I will highlight up front
all of the transactions in the Year-End Transaction Module
are attribute driven.
There's attributes that drive an account
to either populate into the module
or be excluded from the module for transaction purposes.
So as we go through each transaction type,
I will highlight what those attributes are
that drive the transactions,
so that make sure we're nice and clear.
One quick item to note in our other modules,
we do have the ability to get forms,
PDFs of the transactions,
the Year-End Transaction Module
does not have that capability yet,
but it is coming soon.
For this year in, for fiscal year 21,
unfortunately those forms will not be ready,
but in the future,
we will be able to get PDF documents of our transactions.
So Bayley, if you wanna advance to the next slide.
So we're gonna start with a polling question.
How many transaction types
are in the Year-End Transaction Module?
Which we'll refer to in this webinar as YETM,
Year-End Transaction Module.
So you can select from three, four, seven or nine.
Bayley: And thank you everybody.
I will launch the polling question now.
I'm impressed with the after lunch crowd being on it
and answering these questions so quickly.
We're gonna give it a few,
lists of you've already answered.
That's great. We really appreciate it.
We'll give it a few more moments here
and then we'll get it closed.
Thank you all again for participating.
I'm gonna go ahead and close the poll,
and now I'm gonna display the results.
-: Okay.
So we had a variety of answers.
For those of you who answered four
you would have been correct in previous years.
But the correct answer for this year is three.
There are three transaction types available
in the Year-End Transaction Module.
Like I said, last year there were four,
we eliminated one transaction type
that was consistently being used improperly
and caused some internal control issues.
So there are only three transaction types
in the Year-End Transaction Module,
which I will go through each one of them independently
and do a live demo.
So if you ever wanna go to the next slide, Bayley.
So the three transaction types that are available is one,
is the Surplus Year-End Closing Cancellation
of an Expired Account Balance.
Informally there's no formality to this,
but informally we refer to that transaction type is EAB.
The second transaction type
is the Surplus Year-End Closing Cancellation
for Special and Non-Revolving Trust Funds.
Again, informally, we'll refer to that as SNRTF.
And the third transaction type
is the Indefinite Year-End Closing Adjustment
and informally we'll refer to that as IYECA.
You go to the next slide Bayley.
There's a couple of screenshots in here
to show what the transaction types look like
in the new module.
I won't spend a lot of time on these screenshots.
We just wanted them to be available in the handout,
in case you need to reference that at a later time,
then I'm gonna go through each of these transaction types
in our live demo.
So the first one up on the screen
is the expired account balance.
That's what that new input screen is gonna look like.
Next slide is to special non revolving trust funds,
SNRTF.
And the third one
is the Indefinite Year-End Closing Adjustment, the IYECA.
Okay, you go the next slide, Bayley.
So before we get any further closer
to the live demonstration,
we've got another polling question.
So approximately how many Treasury accounts government-wide
cancel in CARS each fiscal year?
You can select from less than 200, 200 to 600,
600 to 1,000 or more than 1,000.
Bayley: And I'll go ahead here in a moment
and launch the polling question.
Thank you all for providing answers.
I can already get an indicator
of what the result may turn out to be.
And we really appreciate the participation in this exercise
as we go through this.
It's really interesting to see
what all answers we've come up
as we've done polling questions
in both the earlier webinar
and obviously in this one as well.
So I'll give it another moment here and I'll get it closed.
Thank you all.
I'm gonna go ahead and close the poll now
and we'll share the results.
-: Okay.
So it looks like the majority of you
put that it was more than 1,000,
which is the correct answer.
And what we wanted to take a moment and just pause
and identify to the government wide community,
the volume of activity that's happening for all of us.
We understand that year-end is high volume for every agency,
and that includes Fiscal Service here in Treasury as well.
The reason this is important
is because in order for more than 1,000
and the exact number varies every year,
that in the past few years,
it's been roughly about 1,200 accounts,
but in order for those accounts to close and cancel
the balances must first be canceled.
So you can see the volume of activity
in a very short period of time.
There is a lot of activity to cancel all of those balances
in order to ultimately cancel the accounts
as the law dictates needs to be done.
So we just wanted to take a minute there
and show that activity.
I know many of you know that we're in a data call right now
asking about fiscal year 22 rollover accounts.
And that directly relates to what we're talking about here
in the Year-End Transaction Module,
because those old accounts need to have their balance
at surplus in order to close.
The next slide, Bayley.
So we're gonna spend a few minutes
talking about the first two transaction types,
the EAB, Surplus of Expired Account Balances
and the SNRTF,
the Surplus of the Year-End Cancellation
of Special Non-Revolving Trust Funds.
So 31 U.S.C 1552 is the driving force
behind both of these transaction types,
and the expired account balance,
those accounts that are at the end of their fifth fiscal year
after expiration must cancel their balances
in order for the account to close.
So those funds in that transaction type
get returned to the general fund of the Treasury.
Similarly in transaction type two for SNRTF,
they are also fifth year expired account balances.
The difference is that those funds do not return
to the general front of the Treasury,
but rather return to their unappropriated receipt account,
which originally derived the funds from originally.
So these two transaction types are very similar,
again, the main difference here is that
one goes back to the general point of Treasury,
and one goes back to an unappropriated receipt account.
So the next slide, Bayley.
So, before we go into the actual live demo,
just wanna flash it up here,
the statutory authority for these transactions,
which is 31 U.S.C. 1552.
Paragraph A,
it says on September 30th of the fifth fiscal year
after the period of availability for obligation
of a fixed appropriation account ends,
the account shall be closed
and any remaining balance,
whether obligated or on obligated
and the account shall be canceled.
That is ultimately what's driving
these two transaction types.
We have ending period of availability.
And again, I mentioned in the beginning,
these are attribute driven.
The attribute driving these two transaction types
is the ending period of availability.
When it reaches the end of its fifth fiscal year
after expiration,
those funds must be canceled and returned
to either the general fund
or its unappropriated receipt accounts
so that those accounts may be closed.
So now we'll go into the live demo portion
Where I'll display those two transaction types.
So when you log into CARS,
the first thing that you'll wanna do
is go to your transaction option,
and in your new transaction options,
when the module is open,
you will have a link here for the year-end closing.
When you go into the year-end closing,
it'll take you into the screens
where you can actually input new transactions.
So the very first attribute field that you need to fill out
is the transaction type.
If you hit that drop down,
you can see that
there are three transaction types available.
I'm gonna spend a few minutes
going through the expired account balance
and the special non revolving trust.
We'll circle back around to the indefinite year-end
in just a little bit.
So when you select the cancellation
and expired account balance,
this one is pretty straightforward.
It's gonna default to the transaction date
and effective date as 9/30 of the previous fiscal year,
and the accounting period is gonna be September.
I just wanna highlight real quickly.
I am in a test environment.
The module for this year is not open yet.
I'm in a test environment.
So what you're seeing on the screen is last year's data.
So the transaction date for this year
would default to 9/30 of 2021 when the module is open.
So once you're in here,
again, based upon your A group
and the accounts that you're able to see and transact with
the module is gonna drive into this transaction,
any ending period of availability accounts
that ended five years ago.
So again, in the test environment, I'm in 2020,
so it's looking at this attribute of the ending POA of 2015
and forcing them into the module.
And then it's looking at the current fund balance
with Treasury in CARS to determine the amount
that needs to be surplussed.
If that amount is not correct,
and you need to make sure that all your pending transactions
have posted before you transact with this transaction type.
This should be the final step that you need to take
to clear an account balance in order for account closure.
So you have the ability similar to other functions in CARS.
You have the ability to click the top box and select all
and surplus those balances,
or you can tailor it based upon which ones you wanna do
at a specific point in time,
you could select a couple of accounts
and whatever accounts that it is you wanna select,
whether it's all or some,
and you can go to the bottom, and there are a lot in here,
apologize for the scrolling.
When you get to the bottom,
there are a couple of action buttons.
So if I messed up, I could click on my reset form,
which will just set the form back to the way it was
before I came into the transaction.
I could click cancel,
which will cancel anything that I've done
and take me back out of the screen,
or I can click the certify button.
So I'll demonstrate these other buttons on another screen.
I'll go ahead and click the certify on this one,
and once I certify you'll see success transaction
has been posted.
Now for this transaction type only,
once the agency clicks the certified button
on this transaction, it posts in CARS.
You can see the status here is posted.
Again, because this is attribute driven,
and the 31 U.S.C. 1552 has stated that this must happen.
There is no Fiscal Service approval
over the transaction itself.
So we've determined that once we know the ending period
of availability is correct,
it's up to the agency to determine
that they're surpassing their correct balances.
And once that certify button is hit, it posts in CARS.
And once you're in the posted screen,
again, you can view the audit logs
similar to other transactions,
you can see who put it in when it was posted,
and if there were any comments.
So I'm gonna go back to the input of new transaction,
and cover the second transaction type,
which is the SNRTF, the Special Non-Revolving Trust Fund.
Again, this one is very similar to the first one.
The main difference you'll see down here at the bottom
is that you'll have a from account
going to a receipt account.
So the first thing you wanna do
is select your legal authority.
The majority of the time for this transaction type
is gonna fall under 31 U.S.C 1552,
which is at the end of its fifth fiscal year.
You can sometimes have other legal authorities.
If you do have another specific legal authority,
you can click the other.
And if you click other the specific legal authority field
will open up for you to type in.
Certain PL with stat page and so on.
But if you use the most common legal authority,
the specific legal authority will be grayed out.
So again, your transaction date, counting period,
effective date,
all of those will default to 9/30.
This effective date should be locked in
as is the previous fiscal year as well.
All of that should be locked down to 9/30.
And again,
I didn't mention this on the first transaction type it in,
in all of these transactions,
you have an agency reference field and a common field
that are optional text.
So if there's some internal control number
that you wanna reference for your own information,
those fields are always available to you
to type in is optional.
So now I'm gonna select,
again, this is pushed as technology.
So based upon its attributes of this being a special fund
with an ending period of availability,
it's pushing this TAS available to be selected.
So if I wanted to surplus this balance,
I could select the expenditure account on the left,
and then I can come over here to the right side
and I could find it's appropriate receipt account.
And again,
I'm not gonna be able to change the balance
because the balance is pulling from CARS account statement
to make sure the proper balance is being cleared.
So if that's not the proper balance,
maybe there's some other transactions that need to post
before you process this transaction.
But again, when I'm looking over my data,
if there's something I didn't really like,
I can click my reset form button
and it will return everything back to the way it was
when I came into this screen.
So I can go back and put my legal authority back in there,
select my TAS again very quickly
and have this transaction ready to be certified.
So if I'm happy with this transaction, before I do that,
I can show you the cancellation button.
If I click cancel,
it's gonna ask me, do I wanna abandon the changes?
And if I click, no,
it'll take me back to the screen where I was at.
If I click, yes,
it will return me to the screen that I was on
before I started any transactions.
So you notice it took me back to my postage screen,
where I was at for that EAB transaction.
I can always go right back into it, go back to my new,
pick the cancellation of Special Non-Revolving Trust,
put my legal authority back in there,
select my expenditure TAS, select my receipt account.
Select my receipt, I could click certify.
And again, when I clicked certify on this transaction,
I got a message that said this transaction has been posted.
Okay, so Bayley, if you wanna,
that ends the live demo portion
of the first two transaction types.
If you wanna go back to the slide deck.
We covered quite a bit.
I have a couple of exceptions to talk about
with the first two transaction types.
I wanna offer a chance for the audience
to ask any questions over any material
we've covered to this point.
-: I chat in back again.
Yes, we do have quite a few questions here.
As a question in from Charles,
what does the term surplus mean in CARS?
-: Surplus is another term to identify
that funds have been canceled.
So if you notice in the 31 U.S.C 1552,
it says that any remaining funds,
whether obligated or unobligated shall be canceled.
So the surplus is the transactional terminology
to show that those funds have been canceled.
-: What if the incorrect receipt account
is selected and certified?
-: If the incorrect receipt account,
if a transaction actually posts
to an incorrect receipt account,
the transaction will have to be reversed and re-posted,
and you you'll likely just need to reach out
to the BAAS group to get assistance
with doing a reversal and re-posting.
-: Okay, so that speaks to a Mercy's question.
Can you undo a certification?
-: Yes.
-: Okay.
Denise is also weighing in.
If you make a mistake,
how difficult is it to fix the mistake?
And can you back it out immediately or do you have to wait?
-: If you reach out to the BAAS group,
we can back it out immediately.
These are 9/30 documents, so we really can't wait.
You won't necessarily be able to fix it
in the Year-End Transaction Module,
because again, it's attribute driven.
So once balances are cleared,
it won't populate back into the module
for future transactions.
So the way to get that fixed will be
that you'll have to reach out to the BAAS group
will have to initiate a separate transaction
to make that fix so that the correct transaction
can be posted.
-: Okay.
And I know that email is in the handout,
but what we'll make sure in post it again.
-: Yes. -: Okay.
Let's see here.
If it is an X year account,
we typically have to provide proof of account
being inactive, will that still be required?
-: So that's actually the transaction type
that we removed from the module completely
because there was a lot of confusion
around how to handle the X-year accounts.
Some agencies were in the past using
the Year-End Transaction Module
to process partial cancellations,
not fulfilling the criteria for full cancellations.
All of that ability to process an X year cancellations
still exists.
It just doesn't exist in the Year-End Transaction Module.
So if an agency has enacted legislation
allowing a partial cancellation of an X year
or a full cancellation of an X year,
those requests just need to be submitted to the BAAS group.
We handle those all year long, not just at year-end.
So that prevents the confusion of what's allowed
or not allowed in the Year-End Transaction Module.
-: Okay, I see.
We have a question here from Susan.
Are we allowed to make correction after certification?
-: Again, after it's been certified and posted,
there are no corrections,
the way it would have to be corrected is
we would have to enter a reversal transaction
to back it back out and then post a new transaction.
Again, if it comes to that,
there's generally some justification required
for that reversal,
obviously for audit purposes on Treasury's behalf.
So just be aware of that,
if there is ever gonna be a need
to reverse one of these surpluses,
there's generally some justification needs to come with it.
-: Okay, all right. Thank you.
Are there any downloadable reports available
in the each of the three transaction types?
-: There are, I'll spend some time on that,
when I get into the third transaction type,
I'll go into the pending and posted screens
and show you how to get reports.
-: Okay, great.
That's all I have for now. Thank you.
-: Okay.
Again, if anyone has questions you didn't get to ask yet,
we will have another Q&A session at the end,
so please feel free to keep putting those questions
in the questions tab, and we will address those.
So Bayley if you wanna go to the next slide.
Before we move on to the third transaction type,
I wanna cover a couple of exceptions
that are new this year.
To end the Year-End Transaction Module
explained for these two transaction types,
it is attribute driven.
The attribute that's driving,
whether to pull the ties into the module
or to exclude a module is the ending period of availability.
However, there are a couple of exceptions
that revolve around
the Extended Dispersing Authority attribute
that didn't exist before, this is new.
So the first exception is,
if you have a TAS that has reached the end
of its fifth fiscal year
and should be canceled per 31 U.S.C 1552,
that times will not populate
into the Year-End Transaction Module.
If there's an Extended Dispersing Authority
that is applied for a future fiscal year.
So this goes back to our earlier presentation
this morning about our forms.
So if you have authority
for an Extended Dispersing Authority,
you need to submit that request on our forum,
to the BAAS group so that we can get that attribute applied
before the Year-End Transaction Module opens.
What we don't wanna have happen
is if that EDA is not properly applied
for an agency to go into the year-end module
and the TAFS populate,
and then it's inadvertently transacted with
when it never should have been there to begin with.
So if we properly apply that EDA, it will not,
that TAFS will not populate
into the Year-End Transaction Module.
So it prevents any errors.
The second exception is that if we have a TAFS
that should have already canceled in the past
in a prior fiscal year,
but it remained open due to an Extended Dispersing Authority
that TAFS will populate into the year-end module this year,
if the EDA is the fiscal year that's being canceled.
So I'm gonna go over a couple of examples,
'cause I know
that's hard to sometimes wrap your head around.
So I'm gonna go to a couple of examples
to explain those two exceptions.
Next slide, Bayley.
So for this fiscal year, I'll use this as a perfect example.
So for fiscal year 21,
all ending period of availability of 2016,
all of those TAFS are to cancel per 31 U.S.C 1552.
So from the first exception,
the example here is if we have a TAFS
that has an ending POA of 2016,
therefore should be up for cancellation.
If we apply an Extended Dispersing Authority of 2025,
that TAS will not populate into the year-end module.
So there's no accidental postings
and surplusing balances
that should not have been surplussed prematurely.
And then the second example from the second exception was
that if we have a TAFS that has
an ending period of availability of say 2010,
that TAFS should have actually canceled in 2015,
it wouldn't have canceled in 2015 if it had an EDA of 2021.
But if it does have the 2021 EDA,
that TAFS will populate into the year-end module this year
for cancellation.
So if you go to the next slide Bayley.
There's a couple of rules,
and then I'll be able to show you an example
of what this looks like in the year-end module.
And then we'll ask again,
if you've got any questions on the information
we just provided that there's a couple of rules to remember
from the morning session that an EDA,
an Extended Dispersing Authority is not automatic.
You must request the BAAS group to add the EDA to the TAFS.
We use our new forms that we covered this morning
to do that.
Also very important,
you must have enacted legislation to request
the BAAS group to add an EDA attribute to a TAFS.
So if you have enacted legislation, fill out the form,
send it over to us,
we'll make sure we get that applied
prior to the year-end module opening
so that you don't have any chance
for inadvertently transacting with TAFS that shouldn't be.
So we'll open up one more time to see,
I know we're throwing a lot of information at you,
and we wanna make sure that we answer questions
before we get all the way to the end.
So if you've got any additional questions,
I am gonna show the live demo of that EDA field
and what that would look like.
-: Chad, yes, we do have a few more questions.
We have a question from Laurie.
When they will allow surplus Warrant
from recoveries for indefinite authority.
-: That's a great question.
And actually indefinite authorities,
the third transaction type.
So I will cover the specifics of that here
just very momentarily.
-: Okay.
-: Definitely not putting you off Laurie.
We will get to that one.
-: Okay.
I'll put that in the queue to make sure not forget that one.
Evan is asking,
our Rescission Warrants for X year funds
to be processed in the YETM
-: Rescission Warrants for an X year.
-: Is it Rescission Warrants? My apologies. Yes.
-: Yeah.
So all Rescission Warrants need to be submitted
via request to the BAAS group.
The Year-End Transaction Module
is geared toward canceling of funds,
which is the two surplus types.
So if we have any rescission requests,
certainly the BAAS group does those all year long,
submit that request to the BAAS group,
and we will take care of that for you.
-: Okay.
So I just wanna make sure since I mispronounced that word,
the Rescission Warrants, I just wanna make sure.
So the answer to the question is
no Rescission Warrants for X year funds
are not processed in the atom.
Is that correct? -: That's correct.
-: Okay.
I just wanted to make sure 'cause I that incorrectly.
So Evan, hopefully that answers your question
and they didn't mess it up too much for you.
Leshaun was asking,
do we have to wait for year-end closed
or the YETM module to open 10/4
to adjust indefinite authority?
Or can we still submit Warrant requests?
-: So you can still submit Warrant requests ahead of that,
ahead of the module opening,
from an efficiency standpoint,
using the module to do that is sometimes easier.
So they accomplished the same thing.
One has to be processed by the BAAS group
and the other can be input directly by the agency,
but it's accomplishing the same end result.
And I will cover that a little more in detail
on that third transaction type.
-: Okay, great.
I think that's all we have for now.
-: Okay.
Bayley, if you wanna give me the screen-sharing back.
Real quickly I'll cover the EDA
on the ending period of availability.
So I'm going back into the Year-End Transaction Module.
I just wanna quickly show this.
If I'm in the expired account balance transaction type.
Again, What CARS is forcing into this transaction type
is all ending PLS at 2015.
So as I scroll down this list, I see all 2015 and ending of POA,
which is proper.
I wanna call your attention,
apologize again for the scrolling.
Down here at the bottom,
you see these three TAFS,
we manipulated all this data to be able to show it,
but you see,
we've got a couple of TAFS here that ended in 2010 and 2011.
The reason that we're seeing them in the module
for transactions today
is because all three of these TAFS
in the account maintenance world have an EDA of 2021.
So I just wanted to visually show
what that's gonna look like.
This year you're gonna see a bunch of old TAFS
populating into your module,
if you have EDA is expiring this year.
And I can't demonstrate this,
but if you had an ending POA that had an EDA
for a future fiscal year,
you just simply wouldn't see it here.
Okay, Bayley, if you wanna go back to the slide deck,
we got a couple more slides
before the live demo of the third transaction type.
Before we get into that,
we've got another polling question.
So Fiscal Service must approve the transaction type
Indefinite Year-End Closing Adjustment
in order for it to post in CARS.
Is that true or false?
Bayley: Thank you.
And I will launch the polling question now.
Good job everybody for getting your answers in.
And it's fun to watch the numbers change.
Everybody hops in there to give their two cents.
And thank you again, Chad, for all this great information,
it's really helpful I think to everybody on this call.
So it looks like we've got a lot of people
who have answered already.
I will give just a few more moments time here, of course,
to let everybody have a chance to participate.
And then we'll close.
Thank you all.
I really appreciate your responses here.
And I'm gonna go ahead and close it down.
And now I will share the results.
-: Okay, looks like the majority did pick true.
And that is the correct answer.
Again, this is a major change from prior years
because prior to this fiscal year,
that transaction type did not require
Fiscal Service/Treasury approval.
So if you wanna go to the next slide, Bayley,
I'll speak a little more to that.
So this is our third transaction type,
the Indefinite Year-End Closing Adjustment.
Again, we'll refer to this as IYECA.
This now requires Fiscal Service approval.
There are a couple of reasons for this.
One, this transaction type,
because it's adjusting indefinite authority.
So the way indefinite authority works, as many of you know,
you request an indefinite Warrant
sometime early in the fiscal year
for such sums as necessary,
whatever it is that you need.
When you get to the end of the fiscal year,
you cannot carry an unobligated balance forward.
So if you realize that you have requested too much
during the year, you gotta give that difference back,
you get a decrease your balance.
But on the flip side, if you've requested too little,
you need more funds to cover your obligations.
So because this transaction type allows the transaction
to increase or decrease a balance
directly from the general fund,
in order to strengthen some internal controls,
it was determined,
there needs to be some Fiscal Service approval over that.
We don't want an agency to be able to just increase
the fund balance with Treasury
directly from the general fund with no approval.
And also to the point of the question earlier,
the other reason for this change is
because in the past there was some misuse
of this transaction type.
So I wanna be clear that the use of this transaction type
is to adjust current year indefinite budget authority only.
So in the current year,
when you requested your original indefinite Warrant
or maybe an additional along the way,
you're adjusting those amounts
to match your obligations at year-end.
So this adjustment allows you to do an upward
or downward to get your final balance
to match what your obligations were.
So it's current year budget authority only
that's being adjusted.
We had in the past some agencies that were using the module
in this transaction type
to adjust prior year indefinite authority.
So if you're trying to adjust
prior your indefinite authority, you can still do that,
you just can't do it in the Year-End Transaction Module.
The way that that happens is
there are two new transaction types,
when we rolled out AAS back in December,
there are two new transaction types,
which correlate to BETC, the Business Event Type Codes,
that allow an upward adjustment or a downward adjustment
of prior budget authority in the current year.
So the way you handle those transaction types
is to submit a request letter to the BAAS group.
If you need to actually adjust
your prior year indefinite authority in the prior year,
that's a backdated transaction
and you've gotta first reach out to OMB
and then we can process the transaction.
So to the point of the question that was asked earlier,
the timing here,
if an agency knows the amount that they need to adjust
and want to get it adjusted
before the Year-End Transaction Module opens, that's okay,
but similar to how it works the rest of the year,
you gotta submit that request to the BAAS group
in order to get that Warrant processed.
Or you can wait until the Year-End Transaction Module opens,
and then you can put in the transaction yourself.
The BAAS group still needs to approve that.
I'll show you how that transaction looks,
but ultimately you have a little more control over
getting the transaction in yourself
if you wanna wait until the module opens.
But again, the same result is being accomplished either way.
So Bayley, if you wanna go to the next slide
and give me control,
I'll do the last demonstration.
So again, we're back at the CARS home screen.
I'm gonna go into the transaction tab
and open a new transaction for year-end closing.
And again,
anytime you go into the module
the transaction type is gonna default
to the IYECA transaction type.
And let me first say,
I said in the very beginning that all the transaction types
in the year-end module are attribute driven,
the attribute that's driving the push TAS technology
for this transaction type is the indefinite authority flag.
So if you have a TAS that you're expecting
that you know gets indefinite authority,
and you're expecting to be able to see it in the module,
if you click this drop down and you don't see that TAS,
it might be because the indefinite authority appropriations
indicator is not set properly.
So please reach out to the BAAS group,
we can work with you to do the research
and make sure that attribute field is set correctly.
It is immediate updating information.
So if the flag is not set correctly
and we go apply the flag to it,
you will immediately see the TAS pop into the list.
Just keep that in mind
as you're looking for TAS to transact
with in year-end module.
So if I select a TAS, just as an example,
I'm going to adjust my indefinite authority
for the current year only.
So if I select my TAS again, it's push TAS technology.
You've got no ability to type a TAS in, once.
I've selected that,
I'm gonna immediately see my current balance here
on the left.
It's gonna give me ability to type in
an adjustment amount
and whatever adjustment amount I type in,
and you're gonna see the new balance change
based upon whatever that adjustment amount is.
So if my current balance is 111.8 million,
if I adjust it upward of $1 million,
you can see that the new balance is gonna be 112 million.
So once I click certify and this transaction gets posted,
my new balance would be reflected here.
If I was this transaction and got to this point
and double check my balance and said, oh, wait a minute,
I was actually trying to decrease my balance.
And that clearly went up.
All I gotta do is go back into the field,
put my negative number in there,
and when I tab out,
you can see that the new balance goes to 110.8 million.
It went down by a million.
Again, my transaction date,
effective date, accounting period,
all of that, it's gonna default to 9/30
so that it posted in the September accounting period.
I've got my two optional fields.
If there's some agency reference number or any comments
that are gonna be relevant for your own information,
feel free to put those in there.
I've got the same action buttons
on any of the other transaction types.
I can reset the form,
I can cancel and back all the way out of the transaction
or I can certify.
So if I'm happy with this adjustment,
I can click that I wanna certify this.
And this is the one I used yesterday.
This is a good indicator to show that
if you have any pending transactions at all for a TAS,
it will not allow a new transaction to come in.
So if I did in fact, wanna transact with that TAS
I'd have to go clear that pending transaction first.
And instead, I'm just gonna change my account.
And so you can see here for this transaction type
says success.
I've successfully created a Year-End Closing Transaction,
and you can see my status as agency certified.
So that's gonna go in now to the pending screen
in order for a member of the BAAS group to go in
and actually approve that transaction.
I wanna show you the pending screen.
So again,
the pending and posted screens work the same
as all AAS transaction types for Warrants,
nets, all of those.
So they all work the same.
You can type in a control number
to see your pending or posted.
You can type in a transaction category,
you can see Warrants nets.
This is year-end,
this is defaulted to year-end close right now,
you can search by date range by counting period
effective date or transaction date.
You can search by specific transaction types
or what the current status is,
or even by your agency
if you wanna see all bureaus in your agency.
Or again,
you've got the SHaC functionality,
you can search by shorthanded TAS.
So again, that's a three digit AID and the 4 DIGIT MAIN.
If I type those in there,
I can get an option to select the TAS.
And this is the TAS that I just put in.
You can see there's that $1 million adjustment that took it.
This is the agency view.
So you'll see it in your pending screen
until it gets approved by the BAAS team
and then you'll see it in the posted screen.
Again, when you're searching and depending in posted screen,
you can filter on any of these columns.
All of these fields here allow you to reduce
the options you're seeing,
the results that you're seeing
based upon criteria, you type into these fields.
All of that is consistent throughout all of the AAS screens.
If I type anything in here,
I can always reset my column filtering or sorting,
and I can download any of my pending or posted
in XML format or Excel format.
And I believe that was one of the questions earlier is
what reports you could get out of here?
So if I went to my posted screen
and I wanted to see all transactions
that were posted from say 10/1,
2020 to 10/31, let me back this up
9/1 to 10/31, search those transactions.
I get a list of few transactions we posted
in the test environment,
and I can download that into an Excel format.
So that concludes the live demonstration part
of the third transaction type.
Bayley, if you want to go back to the slide desk.
Next slide.
We have one last polling question
before we open up our Q&A session.
And it is
how long is the Year-End Transaction Module open
for agencies to use each year?
Is it five days, approximately two weeks,
48 hours or all year.
Bayley: Thank you, Chad.
And I will go ahead and launch it now.
I'm glad to see how many people jumped in on that response.
That's that's good to know.
We really appreciate you guys taking time
out of your busy schedules
to come hear about mid-September right,
when you're gearing up to enter transactions
into this module and you know,
all our normal course of business transactions.
So hopefully this information will help everybody.
Looks like we have a great response so far,
I'm gonna give a few more moments and then we'll close.
All righty, thank you all.
I'm gonna go ahead and close it.
And now I will display the results.
-: Okay.
It's like most of you we're right on this one.
The correct answer is approximately two weeks.
So every year, sometime in the first week of October,
we open the Year-End Transaction Module
and we leave it open for approximately two weeks.
Every year, Columbus day holidays in there.
So sometimes that fluctuates
depends on when the weekends are,
but this year,
Year-End Transaction Module will be open
from on October the 4th at 8:00 AM
until October the 18th at noon.
So that's your two week period that you have
to make sure you get all your year-end transaction
cancellations into the Year-End Transaction Module.
And we'll move on to the last slide here, Bayley.
This is our final Q&A session.
We wanna open the floor to make sure
we've got about 20 minutes or so.
I wanna make sure we cover any questions
you might have about our Subscriber Service,
any transactions in the Year-End Transaction Module,
or even if you have some questions
about our forms that we covered in the morning session.
-: Okay, great.
So I want to make sure and circle back around
to Denise's question.
Are there any downloadable reports available
in each of the three transaction types?
-: So glad you had that clarity on the question,
there is not in each of the transaction types,
but in your pending and posted screens,
which include all transaction types.
You can tailor that list
to pick a specific transaction type,
if that's all you wanna see.
But you can download those into an Excel format.
-: Okay, great. Yes, okay?
Yeah, in each of the three transaction types.
That is good information.
Let's see, we've got quite a few.
Is there a way for us to verify
the pre-populated current balance
before the module opens on 10/4.
-: Internally in each agency's accounting system,
I don't know.
I can't speak to how you would validate your balance,
all I can say is that once you get to the point
where you're ready to enter your cancellation transaction,
that's gonna be your final transaction
'cause once you surplus that balance,
the account balance is gonna go to zero.
So if there were any other pending transactions
that needed to be processed first,
you just wanna make sure that that happens
before you transact in the Year-End Transaction Module.
-: Okay.
I'll make sure Leshaun gets the contact information
for BAAS, if there's any followup,
it seems that that could eventually be
kind of a complicated situation.
So thank you.
-: Yeah, and there's a lot of unique situations.
We'll do our best to answer them here,
but we definitely will be happy to follow up
with anybody that needs to.
-: Okay, great.
During your demonstration,
there seemed to be a little bit of confusion
because you were increasing indefinite authority,
but I guess normally what happens
is that you're decreasing the surplus balance at year-end.
So can you explain more or try to clarify
what was going on during the demonstration?
-: Yeah, so when we're in the third transaction type,
the Indefinite Year-End Closing Adjustment,
there is no surplus.
There is no surplus in that transaction type.
That transaction type is affecting
current year budget authority only.
So you can increase or decrease a balance
based upon the difference of the indefinite Warrants
that you may have received throughout the year,
as you're reconciling that to the balances
that you have obligated for that year,
those have to reconcile at year-end.
So if you have too many funds,
you've gotta return the difference.
If you have too little funds, you can obtain the difference.
You can get an increase to increase your balance,
but it's current year authority only,
there is no surplus in that transaction type.
If you need to do what we call a surplus,
which is removing a prior year balance.
So if you had a, a recovery in the current year,
which is removing a prior year balance,
that transaction type can still happen,
but just not in the Year-End Transaction Module,
you have to send that request to the BAAS group
for us to process.
-: Okay, thank you for that clarification.
What's the open and closed period
for the year-end module?
-: It opens at 8:00 AM on October the 4tg
and it closes at noon on October the 18th.
-: Okay.
So that's October the 4th at 8:00 AM
till October the 18th at noon.
-: Correct. -: Thank you.
-: Okay.
When I search for pending Warrants,
I usually get an error message
that says that the record does not exist.
Why is that?
-: You will get an error if it actually doesn't exist
as a pending transaction.
So sometimes an agency will search their pending screen
and they're searching for a transaction
that's already posted.
If you're looking in the wrong screen,
CARS will throw you that error message.
So it either simply doesn't exist,
maybe it was deleted at some point, or it has been posted,
and that's generally why most folks
would get that error message.
-: Okay, thank you.
When do you think the ATM clone function
will be working for nets?
-: I'm not sure what the clone function is.
-: You can provide a little bit more clarification
on that and I'll ask that question again.
-: Okay.
-: So let me see what else we have here.
What type of transactions can I not enter in YETM?
-: There's a whole lot you can't enter in YETM.
It's probably easier to just stick to what you can enter.
And again, at a high level,
if you have an ending period of availability,
that's reached at the end of its fifth fiscal year
per the law,
those accounts must cancel any balances and close.
So those are the primary transactions
that need to take place in this module.
If it's a general fund going back to the general fund,
it's gonna fall under transaction type one, the EAB,
if it's a special or non revolving trust fund,
that's going back to an unappropriated receipt account,
it's going to fall under transaction type two.
That's the primary two transaction types that happen here.
Then that third transaction type,
which is in its own little category, is that IYECA,
the Adjustment of Year-End Indefinite Authority
for current year only.
So if we stick to what you can do in there,
everything else probably needs to be addressed
directly with the BAAS group,
just as it is all the rest of the year.
-: Okay.
Yes, I appreciate that.
So it was a little bit harder,
I guess I should ask the question to confirm
which ones they can enter
versus which ones they cannot enter.
So thank you for that clarification.
I have another question here,
after I certified the transaction,
will it immediately post like last year?
-: For EAB, yes.
For the IYECA,
for Indefinite Year-End Closing Adjustment, No.
The Indefinite Year-End Closing Adjustment
must be approved by our team here
in Fiscal Service Treasury.
-: Okay. Thank you.
Yep, there was no specification here.
Just a generic question.
-: Hey, Holly, this is Bayley.
I just wanna let you know,
we have about 10, 11 minutes left
so we can answer a few more questions
and then any that we don't get to.
We'll definitely follow up with.
-: Oh, great.
Okay, thank you for letting me know.
Well, we have a question here from Judith,
she wants to know how was the indefinite entry approved.
-: So what'll happen is
when the agency enters that
it'll go into the pending screen,
our team monitors the pending on screen
throughout the entire year-end
'cause there's lots of other transactions.
There's still non expenditure transfers coming through,
there's still other Warrant requests coming through,
all of those populate into the pending screen for us.
So generally what we're gonna do for the IYECA,
this is new for all of us.
So what our plan for this year
is to go in there and we'll review that pending screen.
We'll an IYECA transaction, we'll go out and confirm,
in fact, that this account did get indefinite authority
and that it is adjusting current year authority.
Once that determination is made,
there may be some agency correspondence
that we need to obtain just to verify that,
it just depends on each situation,
which we're not gonna globally say
we have to have that in every situation,
but if we need some additional clarity,
we'll reach out to the agency.
But once we have determined,
yes, this is adjusting current year indefinite authority,
it's proper,
then one of the three approvers here in the BAAS group
will click the approve button,
and then you will see that transaction
in your posted screen.
and back to the Subscriber Service,
once this transaction type comes on board
for the Subscriber Service,
you would get an email notification
if you signed up for that,
that is not taking place for this fiscal year end,
but I just wanna make that connection
that all of the transaction types
in this module would be included
in those notifications in the future.
-: Okay, thank you.
We have another question here from Matthew, he is asking,
we have our standard monthly CARS reporting process
that is due by the third business day,
should year-end be done after that process.
-: Again, I don't wanna speak too in-depth
about the reporting periods, but at year-end,
I can tell you from my knowledge,
there are a couple of different reporting periods.
You have your normal September reporting period,
and then there's another reporting period
that opens after all the year-end transactions close.
There's some guidance in the year-end bulletin
around that topic, but it depends on the timing
of what that question is surrounding
depending on a couple of different reporting periods.
-: Okay.
This was from Matthew and I'll put a note in here
to follow the BAAS team,
if there's any additional questions to help him with that.
There is a question here.
It says,
who should I call if I have questions, for instance?
What if I don't see an account that I'm anticipating?
-: If you're not seeing an account that you're anticipating,
that is definitely an attribute issue
that is controlled by the BAAS team.
So we can affirmatively say,
you need to reach out to the BAAS team.
If you were expecting to see an account
that is not populating into the module,
because something with one of the attributes must be off.
And going back to our morning session about our forums.
There's a reason we have
all of those Treasury account maintenance forms that we use
because all of those attributes
are captured in that process.
So if we've missed an eye flag,
or if there's an EDA applied as the wrong date,
something to that effect,
that's gonna affect the ability
for a TAS to populate into this module.
-: Okay, thank you.
Well, I don't have any more immediate questions
especially on the YETM.
I don't know if you folks have time to go back
and do a demo for the email subscription service,
but outside of that, I don't have any additional questions,
but I appreciate it.
-: Hey, Holly, we're coming up at the end here.
We've got about five minutes left.
So I don't know if we'll have time
for a demonstration just yet.
But having said that,
if you want to see the recorded version
with the closed captioning,
there'll be an email sent out here in the next few,
I would say about two weeks,
you should see those videos available
on the Treasury website for use.
So if you have any follow up questions, please use those.
And in the meantime, if you have any questions,
you can definitely email the BAAS group
and we will get those answered for you.
-: Okay, great.
Do we have time for one more?
I got some clarification from Rita on her question.
Just real quick.
Just to clarify my clone question.
There is a copy transaction function
that is currently not working for Warrants.
Well, there would be a copy transactions for nets.
-: Okay, Yeah, I understand that now.
I don't know.
I don't know if that'll be active or not, to be honest,
that'll be some maybe for a future enhancement
into the AAS module that she is correct.
Rita is correct.
Currently that copy function is not active.
I can't positively say whether or not
it will be in the future or not.
-: I understand.
Well, thank you very much.
I'm glad Rita,
what we'll do, she says, thank you.
And with that, I bid myself adu.
I appreciate being able to participate today.
Thank you. -: You so much.
Thank you, Holly.
Thank you, Bayley.
-: Yeah, thank you to our panelists.
Absolutely, Chad, for going over this information.
As mentioned earlier,
if you were unable to attend our webinar this morning,
and you would like a copy of the Fiscal Service forms
for Treasury accounts,
just email the BAAS group and we can get those set out
to your agency so that we can start using them.
If you have any additional questions,
please email us at theBAASgroup@fiscal.treasury.gov
and we can answer your questions.
We appreciate having you guys here during this time of year.
It has been a great session, a lot of information,
and just keep an eye out also
for that email that will come in the next few weeks
about the closed caption video recording
of these webinars.
They should be located on the Fiscal Service website
and that email will have all the details in there.
Thank you all again.
This is the conclusion of our second webinar of the day
for the Year-End Transaction Module,
and we'll be hearing from you all soon.
Thank you.