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<v Presenter>This video will cover agency CAIA SailPoint</v>

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new user approval processes for G-Invoicing Administrators.

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We will cover the following, Release 6.0 CAIA,

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CAIA G-Invoicing Access Information,

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Supervisor/Manager Approval 1 Process,

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SailPoint Approval 2 Process,

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G-Invoicing User Administrator-New User Creation Process,

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FAQ-Things to Know,

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Requestor Process/Approver Flow,

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and lastly, Treasury Support Center or TSC: CAIA Support.

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To meet Treasury's requirements

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for securing agency access to Treasury applications,

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CAIA or Common Approach to Identity Assurance

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is being implemented with G-Invoicing.

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The new Treasury mandate is for CAIA

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to be implemented by the end of Q4 2023 calendar year

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for all fiscal accounting applications.

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Agency users will need to utilize either their PIC/CAC

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or ID.me for identity verification

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and access to G-Invoicing.

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Below, we see the links for approving access

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and for accessing G-Invoicing.

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To access CAIA/SailPoint, use these iiq URL links.

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New users will use these links to request new access

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to G-Invoicing by accessing SailPoint

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and requesting new SailPoint roles.

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Administrators will use these iiq URL links

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to approve new user access

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and for managing existing SailPoint roles.

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The G-Invoicing environment URLs

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are useful for accessing G-Invoicing,

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post identification verification,

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authorized G-Invoicing users

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and also master administrators and user administrators

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for G-Invoicing can access via these links here.

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This slide displays the path for managing user approvals

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and SailPoint and G-Invoicing.

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Beginning with the initial approvals

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by the supervisor manager, the supervisor manager

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would receive a CAIA email notification.

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The supervisor manager would then access SailPoint

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and either provide their approval or denial

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of the initial user request for accessing G-Invoicing.

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A notification would be sent to the user.

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Following this step, the SailPoint approver

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would then be notified

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if this supervisor manager did provide their approval.

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The SailPoint approver would be notified

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via email notification.

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The SailPoint approver would then access SailPoint, review,

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and either approve or deny the user role request.

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A CAIA notification would be sent

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to both the user and to the supervisor manager.

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The supervisor manager would need to contact

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the G-Invoicing user administrator for the final step.

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The G-Invoicing user administrator

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would need to add the user in G-Invoicing

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as well as adding organizational groups and roles

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to the user account as per agency need.

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This slide summarizes

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the supervisor manager approving process.

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First, the requester identifies the SailPoint

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supervisor managers email address in SailPoint.

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The user then requests SailPoint roles.

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The supervisor manager either approves

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or disapproves this request.

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Following the approval by the supervisor manager,

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a CAIA email is sent to the SailPoint approvers

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for notification purposes.

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This slide provides a quick view

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of the approval screen in SailPoint.

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We can see the Approval box, the Notification button.

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We can see a listing on the right

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of the latest approval listings.

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We also could see, down at the bottom,

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Approved Direct Reports for the supervisor manager.

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The supervisor manager would want to select the approvals

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on the top left in order to access requester requests

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to supply their review, approvals, and denials.

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This slide provides a view

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after the supervisory manager selects the Approval button.

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On the top left, we see an Approve All.

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This allows an approver to blanket approve

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or deny the user SailPoint role requests.

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On the right-hand side, we can see the Comments icon.

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This icon permits the approver

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to review requestors notations prior to approving

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or denying SailPoint role requests.

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Supervisor managers can review comments

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per SailPoint role request.

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Approve, this allows the approver to provide approvals

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or denials per SailPoint role request.

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This appears below.

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This indicates that the approval

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or denial was successfully applied.

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A notification email will then be sent

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to the SailPoint approver

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for the supervisor manager's approvals.

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The CAIA email will include the requestor identity

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and email address to request information

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such as SailPoint role access requested.

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A link will be supplied for the SailPoint approver

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to select and access SailPoint.

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In this slide, we review

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the SailPoint approver approval process.

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The supervisor manager provides approval 1.

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SailPoint approver receives a CAIA notification email.

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The SailPoint approver provides their review,

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approval, and/or denial in SailPoint.

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The SailPoint approver notifies the supervisor manager

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who will then need to notify

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the G-Invoicing user administrator to create the new user.

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From the home screen in SailPoint,

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the SailPoint approver would select the Approvals button.

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From there, the SailPoint approver would review the request

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by user by SailPoint role request.

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The SailPoint approver can review the requestor's comments

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per SailPoint role request.

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The SailPoint approver could then either approve

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or deny per SailPoint role request or blanket approve

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with the Approve All or Deny All options.

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The SailPoint approver would receive confirmation

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of the approval/denial completion as shown in the slide.

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The supervisor manager will need to send

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two to G-Invoicing user administrator notification

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following the SailPoint approver approval completion.

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The supervisor manager notification

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should include the requestor's identity and email address

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and any pertinent information,

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including the SailPoint role access

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that was requested and approved.

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This slide shows any approver's ability

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to review all previous approvals created in SailPoint

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by either a supervisor manager or a SailPoint approver.

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To get to the screen, select My Work tab

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in the Work Items option.

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Then select the View Archive button.

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The approver can then review

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many of the previously approved details,

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including all of the approvals to date,

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including the requestor, SailPoint roles, et cetera.

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This slide displays the steps that need to be taken

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by the G-Invoicing user administrator

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once the supervisor manager and the SailPoint approver

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have completed their approval tasks.

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The G-Invoicing user administrator will need to follow

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new user creation processes in G-Invoicing.

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These tasks include new user creation,

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adding organizational groups to the new user account,

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adding roles to the new user account,

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adding user administrator to the new user account,

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and additional information such as the username,

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email address, and phone number.

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Please note, that Treasury offers CBTs

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with this specific set of instructions.

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Alternatively, you can contact your AIT

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for further information

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regarding additional CBT instructions.

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It should be noted that the Administrator Guides

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do contain this type of information

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and can be downloaded directly from G-Invoicing help.

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This slide provides a detailed view

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of the Request for Validation

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and SailPoint Requesting Process Flow.

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Agencies can request their AIT

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to provide a copy of this process

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and any G-Invoicing processes.

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Users must access G-Invoicing within 120-day period.

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At 120 days, SailPoint roles will be stripped

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and must be re-requested and re-approved again.

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G-Invoicing user administrators

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should run G-Invoicing Export Users Report

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to gain information on user login activity

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and work to users to keep them informed.

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CAIA will not be able to send login reminders

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as ISIM did previously.

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G-Invoicing user administrators

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will only need to uncheck the "inactive" box

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in G-Invoicing managing users.

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Approvers will receive email notification every 24 hours

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or until the approval or denials

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have been entered into SailPoint

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once users have begun the requestor process.

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With regard to requestor communication

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with their supervisory managers,

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the following advisory should be made known.

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Supervisor manager approvals

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should take approximately 48 hours.

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If longer, the requestor should review

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the email address provided in SailPoint

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for their supervisor manager.

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If the supervisor manager email entry

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was incorrectly entered,

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the requestor should go into SailPoint

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and adjust and reset via Modify Manager.

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It is also advised that when making SailPoint role requests,

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that the requestor add comments

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to assist the supervisor manager and SailPoint approvers

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in their SailPoint role approvals or denials.

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This slide provides details for accessing the TSC,

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or Treasury Support Center, for CAIA SailPoint support.

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The TSC will be able to provide user identity setup support,

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SailPoint and access support,

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application approver and requester workflow support,

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role and entitlement modifications, existing user support,

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and also, any third party CSP required support as needed.

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In this demonstration,

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we will follow the new user approval processes.

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The demonstration will begin with the new user adding

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their supervisor manager email address into SailPoint,

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followed by the supervisor manager reviewing

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and providing their first line approval in SailPoint.

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After that, the SailPoint approver will review

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and approve the SailPoint role requests.

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Lastly, the G-Invoicing user administrator

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will create a new user.

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So, representing a new user logged in here to SailPoint,

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select the hamburger menu,

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select Manage Identity, Modify Manager,

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and then select Set or Modify the manager for your account.

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Selecting Next,

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here receive the manager's correct email address.

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If this is not correct, the supervisor manager

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will not receive notification from CAIA

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and anything that the user submits

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as far as SailPoint roles will need to be recreated.

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So I put that in correctly, and I'll select Next

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and then Submit.

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Here we're seeing a successful submission

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to the supervisor manager.

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Here we see the notification

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from CAIA to the supervising manager,

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and we have a link here as a supervisor manager.

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Now, as a supervisor manager, I could select Approvals here

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but I'm looking for this specific user,

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and I can click on that user there,

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which brings me to the initial identity approval

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for this specific user that we're looking for

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that we just created a request from,

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and we can select Approval All here, Deny All.

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We also can select approve or deny here

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for this specific request,

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and we're going to select Approval here.

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We'll point out that we can see

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the user is now listed under direct reports.

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Now, logging back in as the requester,

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I select Manage my Access.

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I type in some or all of my agency account information,

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and then I can look to see different SailPoint roles

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that I may request access for, and I'll select Next.

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I have the option of adding comments,

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and I select Save.

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I can then select Submit,

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and now this request has been successfully submitted.

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Here we see the request to the SailPoint approver.

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We see this approval is needed.

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We could go to Approvals here as well.

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And here, we're acting to review

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this SailPoint role request.

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We can click here to the comments to review that.

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And we can select, approve, or deny.

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Now, acting as a SailPoint approver,

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providing their approval to this access request.

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Again, we can select the comments and approve.

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To see the archive, we would select My Work, Work Items.

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We can select here to view archive.

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Here we see the requestor is getting a notification

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that they have all their approvals

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but the user administrator in G-Invoicing

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has not created their account yet.

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Acting as the G-Invoicing user administrator,

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I'll select Administration, Manage Users.

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We'll select Add New User.

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And we will follow the G-Invoicing user creation process.

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Select Find, adding in the user information here,

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selecting a sample organizational group here.

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Chose Select Groups,

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bringing down to the assigned groups box

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selecting the checkbox here, adding at least one user role,

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selecting Apply Roles to Groups and Save.

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The new user creation process can be found

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in selecting Help, and then Download Administration Guide.

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You also can go to the U.S. Treasury's training site

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and review additional G-Invoicing CBTs

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covering user management, user roles,

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and organizational groups within G-Invoicing.

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If you need further assistance,

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you can always contact your AIT.

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For further information on any of the contents of this video

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or any G-Invoicing queries,

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please reach out to your AIT representative

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as listed below in the slide.

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This slide displays the Treasury Department

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G-Invoicing programing,

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noting Andrew Morris as the program manager.

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Also, please take note of the methods

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to contact G-Invoicing Treasury team listed below.

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For example,

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to contact the Treasury G-Invoicing team directly,

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use IGT@fiscal.treasury.gov.

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Thank you for watching this video.