WEBVTT

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<v Instructor>This video is a part of a series</v>

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that will cover TSC agreements, orders and performance,

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and the G-Invoicing user interface.

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This series of videos includes this particular video

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covering navigation of orders

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and also order brokering process covered

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in a separate video.

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Here we will cover servicing

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and requesting order roles, order summary screen.

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Following that, we will cover the order tabs,

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specifically partner information, authority, advanced tab,

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delivery tab, billing tab,

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point of contact, approvals tab,

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the line and schedule tab,

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interface buttons and options.

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We will then cover the create order button requirements

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and lastly, the order number definition.

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This slide displays the requesting

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and servicing menu dropdown tabs.

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These dropdown menus are displayed based upon the user

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account roles provided by the user administrator.

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If a user has a requesting related order roles,

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they will see the requesting order tab in the dropdown menu.

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If the user has been granted servicing order related roles,

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this servicing orders tab will be displayed

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in the dropdown menu.

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User accounts can have roles associated with either or both

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requesting and servicing.

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Order related options include the order summary page,

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the order upload option as well.

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The order upload option does require the order servicing

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manager role in the order servicing approver's role.

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This slide reviews the default columns and options

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on the order summary page.

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They include selectable columns, ability to add

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and remove columns in the data view,

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order and process button,

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column filter recall, filterable default columns,

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which include the order number and GT&C number

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that can filter by all or part to order number

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or GT&C number.

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Agreement start date, agreement end date.

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Also, the trading partner information can be filtered

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based upon trading partners to view all agreements of

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that specific trading partner for example.

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There's the requesting group and the servicing group.

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Each of these cover the agency organizational group

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where the order has been created.

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To the far right, we see the status column,

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which would include open, closed,

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shared with requesting, shared servicing and draft.

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We can use the clear filters button to clear previously

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provided filtering on any of these columns.

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The export details button provides the ability

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to download current, filtered,

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or unfiltered view of the order's data.

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The export summary button provides the ability

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to download current, filtered,

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or unfiltered view of the order data

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with more than 180 columns of data

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that will be provided in the downloaded report.

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This slide displays the user roles associated

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with order, creation and management.

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The order viewer has permissions that allows the user

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to see orders in order related performance transactions

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with NHG invoicing organizational group

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where the user account receives the order viewer role.

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Order manager and order supervising manager create

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and share an order with their trading partner.

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There are three roles associated with order approvals:

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order funding official approver,

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order program official approver,

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and order supervising approver.

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The roles related to order upload feature are:

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servicing order supervising manager,

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servicing order supervising approver.

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This slide provides a summary of the order tabs.

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We will review each tab separately.

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At the beginning of the order creation process,

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the initiating agency will populate the order

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header information.

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This information must align with the related GT&C

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included in the order period of performance states or PoP.

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Agencies can indicate assisted acquisition

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which is representative here is a dropdown menu

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and you would be able to select from either

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a yes or no option.

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The same is true for the in-flight order indicator.

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Again, it is a dropdown with a yes or no option.

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The partner information section includes

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organizational group selection,

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which has to align with the GT&C,

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the ALC selection.

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Only one ALC can be selected per order.

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Order tracking number, which can be supplied

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by each agency individually.

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Also, optional information such as unique entry ID,

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funding office code, funding agency code,

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and a free text area to allow for comments

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to be provided by agencies.

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Lower in the partner information tab,

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we have required and optional fields available.

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The required fields include the statutory authority fund

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type code, and the optional fields would include

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the title and citation for the statutory authority fund.

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This slide discusses the billing tab.

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The servicing agency populates the billing frequency,

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which is a required field,

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the billing frequency explanation,

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the priority order indicator,

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and the capital planning investment control settings.

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This slide covers the FOB option source origin.

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The FOB source origin chart shows which performance

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transactions will trigger an IPAC

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settlement via G-Invoicing.

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The following will trigger IPAC settlements via G-Invoicing

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for FOB source origin:

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servicing, initiating an advanced performance transaction,

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servicing, initiating a delivered performance transaction,

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and servicing, initiating adjustments.

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All requesting initiated performance transactions are

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optional and are not required for closing the order.

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The FOB destination chart shows which performance

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transactions will trigger an IAPC settlement

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and G-Invoicing with this option selected.

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The following will trigger an IPAC settlement

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and G-Invoicing:

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servicing, initiating advanced performance transactions,

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requesting initiated received accepted

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performance transactions,

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and requesting initiated adjustments.

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All requesting initiated performance transactions are

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required for closing the order,

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in addition to a zero sum balance per line and schedule.

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Information within the point

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of contact tab are required fields.

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Point of contact information may indicate

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additional authoritative entities

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with additional information pertaining to the order.

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The prepared by information shown in this slide is populated

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by G-Invoicing only.

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This slide shows the line tab.

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The line entry tab allows for the initiating agency

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to create either a single or multiple lines.

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Each line can contain either a single or multiple schedules.

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Each line specifies: line item code,

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which is mandatory for requesting agency,

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product services item code,

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which is a mandatory dropdown menu,

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unit of measure,

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which can be multiple choices including

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dollar, millimeters, each in order

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to meet multiple agency needs.

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Capitalized asset information.

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This is a mandatory field for the requesting agency

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and severable or non severable.

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Severable indicating that fiscal funds can be released

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over multiple years.

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Non severable indicates

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that the expense must be paid within that fiscal year.

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The line schedule information section is presented next.

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Required fields include the unit costs, quantity,

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the advanced pay indicator will be set to yes or no,

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and again, this is dependent upon

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the GT&C advanced indicator setting

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that this order is associated with.

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Next is the treasury account symbol or TAS.

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The initiating trading partner provides

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for both requesting and servicing.

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The BETC information is a dropdown selectable menu.

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Object class code is required for requesting.

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Quantified need, again, required for requesting.

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There are also optional fields such

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as the additional accounting classification,

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which is a clear text field for agencies

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to provide additional information

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on the order and schedule.

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A part of each line schedule will include the standard line

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of accounting or slow up.

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Any agency may choose

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to utilize the slowest section per schedule.

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It should be noted that the low to slowest section is

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the schedule shipping information.

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This section will allow information

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to be provided for possible different shipping destinations

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and can be entered per schedule.

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This next slide covers the advance tab.

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The advance tab is required for servicing agency

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once a line schedule advance indicator has been set to yes.

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We show the required

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and optional fields below,

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noting that the advance revenue recognition methodology

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entry is required.

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The approvals tab becomes active once the order manager has

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submitted for agency approvers approval.

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Once approvers enter the approvals tab,

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each approver must select the edit icon

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and provide approver information.

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A single user account can be granted both agency funding

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official approver and program official approver.

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Alternatively, the approver roles can be separated

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as per agency policy.

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The approve button will not become active

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until the approver provides their

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information into the system.

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The agency's supervising approver contains both approver

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roles capabilities from the organizational group assigned

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downward in the organizational group hierarchy.

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The next two slides show all of the required fields

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that order managers and order approvers will use

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in the order creation and management process.

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This next slide reveals additional required fields

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that order managers and order approvers will use

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in the order creation and management process.

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The next two slides show all the interface buttons,

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order managers, and order approvers will use

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in the order creation and management processes.

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This next slide, which reveals additional interface buttons

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that order managers and order approvers will use

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in the order creation and management processes.

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The options menu is available throughout the order menuing

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and creation process.

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Within the options menu,

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users can choose from the attachments option,

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the audit option, and the print option.

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The attachments option allows users

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to add documents into G-Invoicing

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in this case to their order.

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Attachments can be added

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or removed by agency that performed the addition.

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Trading partners can see and review the attachments,

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but not edit or delete them.

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The audit option provides information

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on who made a change and the timestamp.

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The print option will provide an electronic version

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of a 7600B that provides all order information

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that has been entered up to that point in time.

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From an approved GT&C menu, order managers

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and order supervising managers can select

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the active create order button.

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Only the initiating partner,

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which is indicated in the GT&C OOPI

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will have an active create order button in the GT&C.

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The GT&C must be an open status.

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As a point of reference,

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OOPI stands for originating order partner indicator.

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This is the partner that will be permitted

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to have the ability to create an order

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and select create order button.

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Every order upon initial saving

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of the document is permanently assigned a document number.

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The O represents order as a document type,

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the year that the last update was made

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to the order, the month.

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This is representing the requesting AID,

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the servicing AID, a unique serialized number

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that represents this order and whether

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or not a modification has been made to the order.

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All of these fields, entries, options,

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and tabs will be demonstrated in the next video,

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the order brokering video.

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This slide is highlighting the number of options users

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and administrators can pursue to gain support.

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Each agency has an agency G-Invoicing point of contact.

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Users and administrators should contact the point of contact

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for agency policy, training guidance,

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support guidance.

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Agency point of contact information can be gained

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from the trading partner directory,

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G-Invoicing AIT lead or directly from the TSC.

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The G-Invoicing AIT team can be contacted

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for assistance with initial

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or ongoing support queries, training material locations

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and availability, agency point of contact information

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and general support assistance.

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The treasury support center

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or TSC should be contacted for any login

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or password concerns, agency account concerns,

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environmental certificate concerns or creation,

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and also change requests

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or application recommendations for G-Invoicing.

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This slide provides a summary of information

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for contacting the TSC.

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TSC will provide

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G-Invoicing feature and functionality support,

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G-Invoicing application errors and issues support,

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assistance with enrolling into G-Invoicing,

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access questions can be answered via TSC.

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If you need resetting of your password

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for accessing G-Invoicing, the TSC can support that as well.

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Agency G-Invoicing point

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of contact information can also be gained via the TSC.

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Please take note of the email address

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and phone number for reaching out to the TSC.

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This is the Federal Reserve Bank of St. Louis

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Agency Onboarding and Implementation Team.

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The group mailbox is available here

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for Treasury support

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and also the phone number to contact

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with any questions or support needs.

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Thank you for reviewing this video.

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This slide is displaying an unpopulated certificate form.

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Attendees of this video should take a screenshot

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of this unpopulated certificate, add your name,

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the video training title, and the date of completion.

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The populated version

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of this certificate will provide a verification

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for attending this G-Invoicing virtual training.