WEBVTT 1 00:00:09.030 --> 00:00:10.980 This video is part of a series 2 00:00:10.980 --> 00:00:12.480 that will cover performance, 3 00:00:12.480 --> 00:00:14.610 specifically the G-Invoicing 4 00:00:14.610 --> 00:00:16.413 advance performance transactions. 5 00:00:17.340 --> 00:00:20.550 Be sure to watch the performance introduction video, 6 00:00:20.550 --> 00:00:24.210 which covers some of the overarching commonalities 7 00:00:24.210 --> 00:00:26.550 that will be reflected in all 8 00:00:26.550 --> 00:00:29.253 of the performance transaction CBTs. 9 00:00:32.070 --> 00:00:33.510 Included in this video 10 00:00:33.510 --> 00:00:38.040 will be advance performance transaction type information, 11 00:00:38.040 --> 00:00:41.550 including which agency will perform this transaction type 12 00:00:41.550 --> 00:00:42.990 and the FOB source 13 00:00:42.990 --> 00:00:45.720 and destination scenarios that are related 14 00:00:45.720 --> 00:00:48.753 to the advance performance transaction type. 15 00:00:53.100 --> 00:00:56.070 In this slide, we will discuss definition 16 00:00:56.070 --> 00:00:57.693 of advance performance type. 17 00:00:58.800 --> 00:00:59.633 Definition. 18 00:01:00.600 --> 00:01:04.590 The servicing agency provides performance transactions 19 00:01:04.590 --> 00:01:08.070 to collect funds prior to a full delivery 20 00:01:08.070 --> 00:01:09.933 of services or goods. 21 00:01:11.670 --> 00:01:15.750 The GT&C flag for advances must be set to yes to allow 22 00:01:15.750 --> 00:01:18.180 for the ability to create orders 23 00:01:18.180 --> 00:01:19.593 with advance funding. 24 00:01:22.170 --> 00:01:24.180 Trading partners must coordinate 25 00:01:24.180 --> 00:01:26.920 which specific order line/schedules 26 00:01:27.840 --> 00:01:32.523 will allow the servicing agency to pull funds as an advance. 27 00:01:35.550 --> 00:01:38.250 In this slide, we will review the business rules 28 00:01:38.250 --> 00:01:39.900 that agencies must follow 29 00:01:39.900 --> 00:01:42.723 when performing advance performance transactions. 30 00:01:44.670 --> 00:01:49.260 These business rules include orders can have advance 31 00:01:49.260 --> 00:01:52.863 and non-advance schedules in the same order line. 32 00:01:54.780 --> 00:01:59.190 Servicing agency can only submit an advance performance type 33 00:01:59.190 --> 00:02:03.033 on schedules that were set up to allow for advances. 34 00:02:06.480 --> 00:02:09.120 Servicing agency can do a partial 35 00:02:09.120 --> 00:02:11.193 or a full advance on a schedule. 36 00:02:14.250 --> 00:02:19.080 Servicing agency is required to liquidate advance funds 37 00:02:19.080 --> 00:02:23.310 with delivered performance transactions 38 00:02:23.310 --> 00:02:27.423 for the quantity defined in the order line/schedule. 39 00:02:30.360 --> 00:02:32.490 Requesting response is provided 40 00:02:32.490 --> 00:02:36.423 via received/accepted performance transactions. 41 00:02:38.970 --> 00:02:42.360 Requesting agency adjustments can be provided 42 00:02:42.360 --> 00:02:45.633 as a received/accepted with a negative value. 43 00:02:48.630 --> 00:02:52.380 Servicing agency adjustments can be provided 44 00:02:52.380 --> 00:02:55.383 as a delivered/performed with a negative value. 45 00:03:00.750 --> 00:03:03.930 In this slide, we will discuss the tasks associated 46 00:03:03.930 --> 00:03:07.020 with advance performance, FOB points, 47 00:03:07.020 --> 00:03:08.823 and when IPAC settlements occur. 48 00:03:11.070 --> 00:03:13.470 Advance performance transactions are initiated 49 00:03:13.470 --> 00:03:16.263 by the servicing agency or the seller. 50 00:03:18.030 --> 00:03:21.030 The servicing agency uses advance performance type 51 00:03:21.030 --> 00:03:24.330 to settle funds with the receiving agency 52 00:03:24.330 --> 00:03:27.240 before work to fulfill the order has begun 53 00:03:27.240 --> 00:03:28.383 or has been completed. 54 00:03:32.490 --> 00:03:36.060 Servicing agency provides submission 55 00:03:36.060 --> 00:03:38.730 of an advance performance up to the quantity 56 00:03:38.730 --> 00:03:40.290 or the amount that will be delivered 57 00:03:40.290 --> 00:03:44.163 in a future delivered performed performance at a later date. 58 00:03:47.370 --> 00:03:51.420 Advance, regardless of the FOB type, 59 00:03:51.420 --> 00:03:53.883 will generate an IPAC settlement. 60 00:03:56.790 --> 00:04:00.000 The follow up of a delivered/performed, 61 00:04:00.000 --> 00:04:05.000 regardless of which FOB type, will be informational only. 62 00:04:07.560 --> 00:04:10.530 The requesting agencies received/accepted, 63 00:04:10.530 --> 00:04:12.540 regardless of what FOB type, 64 00:04:12.540 --> 00:04:15.123 will be informational only as well. 65 00:04:18.450 --> 00:04:21.330 Adjustments against a delivered/performed 66 00:04:21.330 --> 00:04:22.950 or a received/accepted 67 00:04:22.950 --> 00:04:24.843 are always considered informational. 68 00:04:26.850 --> 00:04:29.430 Adjustments against an advance performance 69 00:04:29.430 --> 00:04:32.643 triggers an IPAC settlement each time. 70 00:04:36.720 --> 00:04:38.910 This slide discusses in-flight orders 71 00:04:38.910 --> 00:04:42.090 and their associated advance PPQ 72 00:04:42.090 --> 00:04:44.823 or prepaid performance quantity. 73 00:04:45.870 --> 00:04:49.440 Advance PPQ performance transactions are initiated 74 00:04:49.440 --> 00:04:52.233 by the servicing agency or the seller. 75 00:04:54.570 --> 00:04:58.410 The servicing agency uses the advance performance type 76 00:04:58.410 --> 00:05:02.340 and selects the do not settle in order 77 00:05:02.340 --> 00:05:06.390 to remove fiscal amounts previously released outside 78 00:05:06.390 --> 00:05:09.480 of G-Invoicing, usually prior 79 00:05:09.480 --> 00:05:12.750 to the in-flight order initiation 80 00:05:12.750 --> 00:05:15.873 and approvals by both trading partners. 81 00:05:19.170 --> 00:05:23.230 Only orders, advance line and schedules 82 00:05:24.540 --> 00:05:26.913 are candidates for advance PPQ. 83 00:05:36.300 --> 00:05:41.300 This slide displays performance type as advance. 84 00:05:42.630 --> 00:05:44.730 The do not settle checkbox 85 00:05:44.730 --> 00:05:49.730 is populated and quantity determines the fiscal amount 86 00:05:49.920 --> 00:05:53.853 to be deducted from the order total available funds. 87 00:06:02.310 --> 00:06:03.390 Here in this slide, 88 00:06:03.390 --> 00:06:06.480 we see the resulting information 89 00:06:06.480 --> 00:06:09.030 from the performance transaction 90 00:06:09.030 --> 00:06:13.053 that has been created using advance PPQ process. 91 00:06:14.220 --> 00:06:17.013 We see the status as previously settled, 92 00:06:18.210 --> 00:06:19.830 and then in the lower right, 93 00:06:19.830 --> 00:06:23.823 we see the actual amount that has been deducted. 94 00:06:30.180 --> 00:06:33.663 We will now begin our demonstration for this video. 95 00:06:35.700 --> 00:06:39.150 The purpose of this demonstration is to go through the steps 96 00:06:39.150 --> 00:06:42.210 of servicing, performing advance performance, 97 00:06:42.210 --> 00:06:46.650 and also requesting performing received/accepted performance 98 00:06:46.650 --> 00:06:50.463 as associated with advance performance transactions. 99 00:06:58.000 --> 00:06:59.763 Okay, so let's get going here. 100 00:07:01.170 --> 00:07:04.017 First, what we're gonna do is take a look at the GT&C 101 00:07:05.703 --> 00:07:07.533 that this order is based on, 102 00:07:08.520 --> 00:07:11.160 and we can see here that the advance indicator 103 00:07:11.160 --> 00:07:12.423 is set to yes. 104 00:07:13.590 --> 00:07:15.900 That's the first thing we wanna check. 105 00:07:15.900 --> 00:07:20.160 And then just looking through this order, we can see, 106 00:07:20.160 --> 00:07:24.363 for example, the advance information has been supplied. 107 00:07:26.370 --> 00:07:28.023 Of course, we have our approvals. 108 00:07:29.730 --> 00:07:34.293 Just for reference, the FOB point is a source origin, 109 00:07:35.910 --> 00:07:38.523 and we have one line and one schedule. 110 00:07:44.370 --> 00:07:47.730 Looking at the schedule itself, we can see 111 00:07:47.730 --> 00:07:51.333 that the advance pay indicator is set to yes. 112 00:07:54.098 --> 00:07:55.653 Pardon me. There we go. 113 00:07:56.730 --> 00:07:57.720 What else? 114 00:07:57.720 --> 00:08:00.360 Quantity, just because we'll be doing advance 115 00:08:00.360 --> 00:08:03.663 and deliver/performed against this order, 116 00:08:03.663 --> 00:08:06.213 this is set to 200 quantity. 117 00:08:07.800 --> 00:08:11.640 Also, we are acting as the servicing agency, 118 00:08:11.640 --> 00:08:15.333 which is required to create the advance performance. 119 00:08:18.330 --> 00:08:21.123 Okay, we'll select create performance, 120 00:08:22.620 --> 00:08:27.003 selecting the advance as the performance transaction type. 121 00:08:28.320 --> 00:08:30.723 Requirements say we must provide the date. 122 00:08:31.710 --> 00:08:34.563 The accounting period has been provided for us. 123 00:08:37.320 --> 00:08:39.570 And so now let's provide a quantity 124 00:08:39.570 --> 00:08:42.483 for this advance performance transaction. 125 00:08:45.514 --> 00:08:48.600 You will note that after you add the quantity, 126 00:08:48.600 --> 00:08:50.340 the detail amount is provided, 127 00:08:50.340 --> 00:08:54.580 how much we will be seeking for advance pay 128 00:08:55.950 --> 00:08:57.423 and funds transactions. 129 00:08:58.620 --> 00:08:59.463 Hit create. 130 00:09:01.290 --> 00:09:02.943 We have the success here. 131 00:09:04.200 --> 00:09:06.610 Let's go ahead and look at show performance 132 00:09:10.200 --> 00:09:12.000 and select the caret down 133 00:09:12.000 --> 00:09:13.890 so we can see any performance transactions 134 00:09:13.890 --> 00:09:16.683 that have been done against this order. 135 00:09:19.050 --> 00:09:21.550 We can actually select the performance transaction 136 00:09:22.860 --> 00:09:26.010 and we'll take note that the status is set to settle. 137 00:09:26.010 --> 00:09:30.093 So IPAC release of funds has transpired. 138 00:09:33.510 --> 00:09:36.273 So I'll select return to go back to performance. 139 00:09:40.530 --> 00:09:43.680 And after the performance transaction has settled, 140 00:09:43.680 --> 00:09:47.130 the action buttons appear with an adjustment 141 00:09:47.130 --> 00:09:49.053 as a potential action. 142 00:09:51.120 --> 00:09:53.730 Let's go ahead and create an adjustment. 143 00:09:53.730 --> 00:09:56.793 Again, selecting the pertinent information required. 144 00:09:58.800 --> 00:10:03.700 I will supply a negative number to indicate an adjustment 145 00:10:04.590 --> 00:10:05.643 and select create. 146 00:10:07.110 --> 00:10:08.160 Before I select Create, 147 00:10:08.160 --> 00:10:10.530 take note again that this time, 148 00:10:10.530 --> 00:10:15.530 we have a refund being provided by the servicing agency back 149 00:10:17.280 --> 00:10:18.663 to the requesting agency. 150 00:10:23.250 --> 00:10:26.400 So now when we look at this order summary page, 151 00:10:26.400 --> 00:10:27.720 we can hit the caret down 152 00:10:27.720 --> 00:10:30.120 and see that an adjustment 153 00:10:30.120 --> 00:10:31.820 has been made against the advance. 154 00:10:33.840 --> 00:10:36.393 We also can see the amount of the adjustment, 155 00:10:38.760 --> 00:10:43.473 date and the remaining amount for this schedule. 156 00:10:46.260 --> 00:10:50.943 We can create multiple advances against this schedule. 157 00:10:52.290 --> 00:10:53.583 So we're gonna show that, 158 00:10:58.320 --> 00:11:03.033 and it does not have to be for the total quantity available. 159 00:11:09.829 --> 00:11:14.829 And here we can see the new advance performance transaction. 160 00:11:15.570 --> 00:11:18.510 We will take a look at this performance transaction 161 00:11:18.510 --> 00:11:21.783 for a moment and notice again, it has been settled. 162 00:11:31.590 --> 00:11:36.570 As the last step, we will create a deliver/perform 163 00:11:36.570 --> 00:11:38.103 as the servicing agency. 164 00:11:42.060 --> 00:11:45.093 Again, supplying pertinent information needed. 165 00:11:54.120 --> 00:11:57.510 And what we will do here is we will supply a quantity 166 00:11:57.510 --> 00:12:02.220 of 150 and then select final 167 00:12:02.220 --> 00:12:07.220 as the final flag indicator to allow for two things. 168 00:12:07.830 --> 00:12:10.470 One, servicing is indicating 169 00:12:10.470 --> 00:12:14.460 that they will only be delivering a smaller amount, 170 00:12:14.460 --> 00:12:17.310 and then two, the final flag indicates 171 00:12:17.310 --> 00:12:21.210 that nothing further will be delivered. 172 00:12:21.210 --> 00:12:25.710 Now, we could do it at 150, which is a lesser amount, 173 00:12:25.710 --> 00:12:27.843 or we can specify at 175, 174 00:12:29.430 --> 00:12:31.473 which will match our advance pay. 175 00:12:40.380 --> 00:12:42.300 Let's take one more look here. 176 00:12:42.300 --> 00:12:47.300 Note that the deliver/performed status is informational. 177 00:12:48.060 --> 00:12:50.610 This is because fiscal responsibility 178 00:12:50.610 --> 00:12:54.340 and release of funds have been contributed from servicing 179 00:12:55.290 --> 00:12:59.760 to the requesting agency via G-Invoicing, going to IPAC 180 00:12:59.760 --> 00:13:01.000 and releasing the funds 181 00:13:01.907 --> 00:13:05.283 with the advance performance transactions. 182 00:13:06.120 --> 00:13:09.090 When we get to doing the deliver/performed, 183 00:13:09.090 --> 00:13:11.640 there's actually no release of funds at this point, 184 00:13:13.140 --> 00:13:16.053 and so that is why the status is informational. 185 00:13:26.160 --> 00:13:30.180 So now, as the requesting agency, we will go 186 00:13:30.180 --> 00:13:32.703 to show the performance on this order, 187 00:13:33.540 --> 00:13:37.100 selecting down the carets to review all 188 00:13:37.100 --> 00:13:39.210 of the performance transactions provided 189 00:13:39.210 --> 00:13:42.033 by the servicing agency, 190 00:13:43.440 --> 00:13:46.390 and we will select received/accepted 191 00:13:47.871 --> 00:13:49.071 as the performance type. 192 00:13:50.250 --> 00:13:54.600 You'll note that the received/accepted was auto-populated 193 00:13:54.600 --> 00:13:57.933 for the requesting agency, provided the date, 194 00:13:59.220 --> 00:14:00.870 and we will accept. 195 00:14:00.870 --> 00:14:04.350 175 quantity has been delivered. 196 00:14:04.350 --> 00:14:06.780 And note again, the balance amount, 197 00:14:06.780 --> 00:14:09.660 detailed balance available 198 00:14:09.660 --> 00:14:10.653 and select Create. 199 00:14:14.400 --> 00:14:16.200 Secure. 200 00:14:16.200 --> 00:14:17.700 We select down. 201 00:14:17.700 --> 00:14:21.090 We note the received/accepted performance transaction 202 00:14:21.090 --> 00:14:22.203 has been created. 203 00:14:23.940 --> 00:14:25.893 Again, this is informational. 204 00:14:30.090 --> 00:14:32.643 Okay, so let's select close order. 205 00:14:40.560 --> 00:14:44.100 And because we had a zero balance, we were able 206 00:14:44.100 --> 00:14:45.873 to successfully close this order. 207 00:14:48.870 --> 00:14:52.260 We could go to to show performance one time, 208 00:14:52.260 --> 00:14:54.360 just in case you wanna take a final look 209 00:14:54.360 --> 00:14:57.180 of all the transactions we performed 210 00:14:57.180 --> 00:14:58.563 during this demonstration. 211 00:15:02.610 --> 00:15:04.800 This completes our demonstration 212 00:15:04.800 --> 00:15:07.023 of advance performance transactions. 213 00:15:15.660 --> 00:15:18.120 To demonstrate advance PPQ, 214 00:15:18.120 --> 00:15:20.850 first, we will take note on the order 215 00:15:20.850 --> 00:15:23.913 that the in-flight order indicator is set to yes. 216 00:15:25.290 --> 00:15:28.230 We will also take a look at line one, 217 00:15:28.230 --> 00:15:31.710 schedule two to verify 218 00:15:31.710 --> 00:15:35.583 that the advance pay indicator is set to yes here as well. 219 00:15:38.734 --> 00:15:41.023 We will then select show performance. 220 00:15:44.550 --> 00:15:46.050 Looking at schedule two, 221 00:15:46.050 --> 00:15:49.773 we will select the create button from the action column, 222 00:15:53.490 --> 00:15:56.433 choose the advance performance type, 223 00:15:58.590 --> 00:16:00.303 select pertinent date. 224 00:16:02.160 --> 00:16:06.030 And because we were demonstrating advance PPQ, 225 00:16:06.030 --> 00:16:09.843 we will populate the checkbox for the do not settle. 226 00:16:12.000 --> 00:16:16.320 Going to schedule two, we will determine the fiscal amount 227 00:16:16.320 --> 00:16:21.213 that will be deducted from the order and select create. 228 00:16:24.180 --> 00:16:28.233 We will then open the caret for schedule two. 229 00:16:29.220 --> 00:16:32.973 Looking at the advance performance that's been created. 230 00:16:34.500 --> 00:16:38.590 Choose the hyperlink for that performance transaction 231 00:16:40.440 --> 00:16:44.673 and take note that the status is previously settled. 232 00:16:47.370 --> 00:16:49.463 Also taking note of the amount 233 00:16:50.970 --> 00:16:55.113 that's being deducted from the orders fiscal availability. 234 00:16:58.860 --> 00:17:03.000 For further information or contacting the Treasury directly, 235 00:17:03.000 --> 00:17:05.150 here's the information that we can provide. 236 00:17:06.840 --> 00:17:11.840 And then lastly, we have information on the AIT team, 237 00:17:12.960 --> 00:17:16.500 which I am a member, Andrew Zeff, lead AIT. 238 00:17:16.500 --> 00:17:18.600 Manager is Robert Mattison, 239 00:17:18.600 --> 00:17:21.210 and then my fellow team members. 240 00:17:21.210 --> 00:17:22.470 And you notice at the bottom 241 00:17:22.470 --> 00:17:25.770 that there is a Treasury Support Center email address, 242 00:17:25.770 --> 00:17:29.130 and phone number that can be contacted for any updates 243 00:17:29.130 --> 00:17:32.550 or changes, support that you require 244 00:17:32.550 --> 00:17:35.103 throughout the G-Invoicing product. 245 00:17:41.340 --> 00:17:43.680 Please let us know your thoughts about the CBT 246 00:17:43.680 --> 00:17:44.880 and what else we could do 247 00:17:44.880 --> 00:17:47.880 to assist you in supporting the G-Invoicing product 248 00:17:47.880 --> 00:17:49.200 in the future. 249 00:17:49.200 --> 00:17:50.033 Thank you. 250 00:18:00.090 --> 00:18:01.830 This slide is displaying 251 00:18:01.830 --> 00:18:04.593 an unpopulated certificate form. 252 00:18:05.670 --> 00:18:09.150 Attendees of this video should take a screenshot 253 00:18:09.150 --> 00:18:13.623 of this unpopulated certificate, add your name, 254 00:18:14.880 --> 00:18:19.413 the video training title, and the date of completion. 255 00:18:21.900 --> 00:18:24.870 The populated version of this certificate 256 00:18:24.870 --> 00:18:27.000 will provide a verification 257 00:18:27.000 --> 00:18:30.273 for attending this G-Invoicing virtual training.