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Stop Reason Codes for Use by Federal Government Agencies

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Stop Reason Codes Use and Explanation
A

Entitlement - Recertified Before Status

The payee reported nonreceipt, loss, theft, destruction or mutilation of the check, and the check was not endorsed. The payee is entitled to the proceeds. The agency has decided that a recertified payment will be authorized before the status of the original check is known. If the agency does not immediately recertify, stop reason code D is appropriate.
B (Reserved)

Entitlement - Courtesy Disbursements (Before Status) (Batch)

Code used by VA/OPM /SSA-SSI RRB
C (Reserved)

Entitlement - Courtesy Disbursements (After Status) (Batch)

Code used by VA/OPM /SSA-SSI RRB
D

Entitlement - Recertified After Status

The same conditions apply as for Recertified (see A above) except the agency prefers to recertify the payment after it has been advised of the status of the original payment, or after receiving credit from Treasury on the outstanding check. A recertified check is not issued until the status of the original check has been determined.
E

Nonentitlement - Deceased

The payee died before the check was issued, and the payee's estate is not entitled to the proceeds of the check. As in nonentitlement situations (F below), the administrative agency will attempt to find out what disposition was made of the check. The agency will inform the representative of the payee's estate that the check must be returned to the agency (or the disbursing activity) for proper disposition if it is in the possession of the estate or later comes into its possession. The check must not be negotiated.
F

Nonentitlement

The payee is not entitled to all or part of the proceeds of the check. The agency should attempt to find out what disposition was made of the check and should inform the payee that the check must be returned to the agency (or disbursing activity) for proper disposition if it is in the payee's possession or later comes into his or her possession. The check must not be negotiated. A check (the proceeds of which are not due) that has pieces missing, large enough to be negotiated or that could constitute a claim for a replacement, must be canceled by an SF-1184.
G

Entitlement - Lost/Stolen After Endorsement

The payee reported the check was endorsed and then lost or stolen. The payee is entitled to the proceeds, The agency will recertify any second payment after the status of the original payment is determined. Note: Checks endorsed in blank or restrictively endorsed are payable to the bearer. If an agency decides to recertify a second payment when the status of the original check indicates paid, it does so at its own risk. Treasury may not be able to recover the proceeds of the original payment from a financial institution.
K

Photocopy

A photocopy of the check is required for administrative purposes of the Federal Program Agency (FPA) or for the Office of Inspector General (OIG).
L

Certified Photocopy

This validates the authenticity of the check and is used when a photocopy will not satisfy legal requirements.
M

Status - No Photocopy

The payment status of a check is required for administrative purposes for the Federal Program Agency (FPA).

For additional information call 855-868-0151.

Status Disposition Codes

Status Disposition Codes for Use by Federal Government Agencies

A numeric code used to determine the status of a check after an Unavailable Check Cancellation (UCC) is placed.

Paid Status

11 - Paid-photocopy and claim to follow
12 - Paid-substitute check issued before status
13 - Paid-DCC reclamation; no photocopy to agency
14 - Paid-photocopy to follow
15 - Paid-certified photocopy to follow
16 - Paid Status
17 - Paid-endorsement may prohibit claims action; photocopy and claim to follow
18 - Paid-statute of limitations expired; no photocopy available
19 - Paid-locator number will be furnished
23 - Paid-courtesy disbursement issued before status
29 - Paid-less than $25.00

Outstanding Status

31 - Outstanding-substitute check issued
32 - Outstanding-check canceled; agency credit to follow
33 - Outstanding-no photocopy
34 - Outstanding Status
35 - Outstanding-substitute check issued before status
36 - Outstanding-no locator number

PAYMENT Single Requestor: Bank or Agency Permanent Stop

61 - Payment over cancellation reversal of previous agency credit on ___________ by SF 1081 No. ____________; photocopy and claim attached.
62 - Payment over cancellation reversal of previous agency credit on ________ by SF 1081 No. ____________; photocopy used for DCC reclamation on Deceased stop.
63 - Payment over cancellation reversal of previous agency credit on _________ by SF 1081 No. ___________. Photocopy and claim attached; endorsement may prohibit claims action.
64 - Payment over cancellation reversal of previous DCC credit on __________ by SF 1081 No. _____________; photocopy attached.

Exceptions

90 - Payment exception; Contact Check Claims Branch for assistance

Check Claims: Check State Codes

Check State Codes for Use by Federal Government Agencies

Cancelled by ACC:
A check authorized for issuance by a Federal Program Agency (FPA) has been returned to the Regional Financial Center (RFC) and cancelled (paid). The RFC returns the credit to the FPA on an SF 1098 schedule.
Administrative Cancellation:
A report has been generated from TCIS to the issuing Agency that the check is over 6 months old and has not been cashed.
Declined:
A check presented for payment to the Treasury bearing an altered amount has been returned (payment) declined to the Federal Reserve Bank.
Check Payment:
There is a payment in TCIS for this check; however, the payment information is archived. Contact CCB to restore payment information.
Outstanding Issue:
A check issue item has been recorded by the system, but the matching paid item (i.e., the payment item with the same Check/Serial Number) has not.
Limited Payability:
The check was not cashed in the 1 year timeframe (Public Law 100-86). The Treasury has returned funds to the FPA.
Unreconciled Issue/Payment:
A check issue item and a check paid item with the same Check/Symbol/Serial Number have been recorded, but they are not reconciled because the amounts are not the same.
Null:
There is no issue or paid data pertaining to the check. An Outstanding Payment that was reversed by Treasury's Check Reconciliation Branch with the reverse paid transaction would result in the Null state. In most instances, however, the Null state is the default when no data have entered TCIS.
Paid No Issue (PNI):
A check paid has been recorded by TCIS but the matching check issue information has not been received from the FPA or NTDO.
Reconciled Issue/Payment:
A check issue item and a check payment item have been matched and reconciled in Treasury's TCIS System.
UCC Cancellation:
A nonreceipt was recorded on a check issue item and credit returned to the FPA because the check had not been cashed.
Zero Issue:
No funds available. A check issue item has been voided by the Disbursing Officer.

Regulations

Treasury Financial Manual

Part IV, Chapter 7000 Cancellations, Deposits, and Claims for Checks Drawn on the U.S. Treasury

Download PDF View in TFM

31 CFR Part 240

Endorsement and Payment of Checks Drawn on the United States Treasury

Security Features

Learn more about the security features present on each check sent by the United States Department of the Treasury to protect the public.

Last modified 10/05/18