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Collections Information Repository (CIR)


Frequently Asked Questions

Overview

What is CIR?

The Collections Information Repository (CIR) is a web-based tool that gives federal agencies information on deposits and collections. CIR streamlines financial transaction information from all collections and settlement systems into one place.

How do I access CIR?

The URL for CIR is: https://www.cir.fiscal.treasury.gov - Remember to save this URL as a favorite or bookmark on your computer.

Historical Collections Data

How long will data be kept in CIR?

Data will be retained for seven years. However, litigation-related data is stored indefinitely.

System Access

I have another Treasury Single Sign On (SSO) User Account. Can I use it for CIR?

CIR is expected to implement SSO in the future. At the present time, new CIR user accounts are created with a person’s SSO User ID if one exists. However, the passwords must be maintained separately by the user.

Are there any special computer or internet requirements for CIR?

You can access CIR using Internet Explorer (IE) versions 7 and 8. There are several settings within IE Options that also need to be set properly. These are described About page and also in the CIR Quick Start Guide available within the CIR application.

Does CIR support Internet Explorer 11?

The CIR reports interface is not compatible with Internet IE 11. Please use another internet browser to access CIR. If you do not have access to another browser, review the CIR IE 11 Show-me Demo and Job Aid on the CIR Training and User Support page to learn how to use CIR with IE 11.

How do I receive training in CIR?

Training and user support for CIR is provided through several tools: Show-Me Demos, Job Aids, and a web-based training (WBT) program.

Show-Me Demos and Job Aids are convenient, user-friendly, illustrative references that are available for agencies and financial institutions to use at any time to become familiar with specific CIR functionality.

Show-me Demos are very short videos illustrating how to accomplish certain tasks which may be new to you or performed only occasionally. They remind you quickly about the steps to take for functions such as setting preferences and scheduling reports.

Job Aids are short reference sheets, often only a few pages, which guide you through new or unfamiliar features of the system with step-by-step instructions and sample illustrations. Some current topics are a navigation crosswalk of reports in the old and new formats, modifying report layouts, and working with PayPal information.

The CIR application has an in-depth WBT program that can be used once you have become a CIR enrollee. The WBT allows you to train and retake modules, as needed, provides new staff with detailed training, and gives you the convenience of training on your time and at your pace.

Reports/Data

How current is the data in CIR?

CIR has data as soon as the source systems send it to CIR. The sources send data to CIR at least once every business day.

Exactly which data is in CIR?

Financial transaction data for collections as well as program data are sent to CIR. Financial transaction data includes data on the following:

  • Deposit vouchers – summarizing financial transactions involved in collections
  • Financial transactions – providing detail of the financial instruments by which collections have been made
Chart

Program data provides agency-specific information regarding remittances, such as loan numbers. CIR includes this information in reports and XML extracts when the source systems provide it to CIR.

CIR receives all voucher information from all collections channels.

Will I be able to access images of checks and remittance documents through CIR?

In the future, CIR will provide a link to the image archive, which captures images of checks and remittance documents from ECP and OTCnet so that agencies can view these images through CIR. Until then, agencies can view check images in ECP and OTCnet.

How is CIR data secured?

Access to data in CIR is secured in accordance with Federal Information Security Management Act (FISMA) of 2014, Public Law 113-283, and other federal laws and regulations for IT systems security that apply.

Which file formats does CIR support?

CIR XML extracts use Fiscal Service Transmission Message schema version 4.3 and 5.0.1, developed by the Fiscal Service Enterprise Data Architecture Team. If your agency is implementing a system-to-system interface between CIR and your system, your IT staff must download a set of files found on the File Transmission Page. Here you will find more information about the extracts and links to in-depth information and instructions.

Can I export data from CIR?

Files of report data are available in formats supported by Business Objects: PDF, MS Excel, and comma-delimited.

Process Changes

What is CIR’s status in its ability to capture the TAS/BETC at the transaction level?

CIR is not the originating source of the classification data. CIR takes what is received from the source systems and sends the vouchers (summary records) and associated classifications to the Central Accounting Reporting System (CARS, formerly GWA).

If a source system reports details, CIR also receives and stores the classification data records at the detail level along with summarizing the classifications records to be associated to the voucher. CIR supports the ability for source systems to send multiple classification records for each transaction.

If an incorrect classification is corrected directly in CARS (GWA), the correction does not flow back to CIR. In order for CIR to receive a correction, it must originate in the source system.

Can agencies change ALCs and voucher numbers in CIR?

CIR is a reporting tool. Corrections are made directly in the source systems and channel applications.

For corrections, refer to the Voucher Correction Points of Contact (POC) List and reach out to the appropriate point of contact.

How can my agency distinguish collections for different cash flows or organizations within a single ALC?

Agencies that wish to distinguish cash flows or organizations within a single ALC need a cash flow or organizational identifier at a lower level than the ALC to record and account for those activities. CIR has the capability to receive, store, and report this information from collections sources. At this time, collections sources are not reporting these identifiers in a consistent manner. Agencies need to work with their collections sources to make sure that their collections sources provide appropriate identifiers to CIR.



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