Intra-Governmental Payment and Collection (IPAC)
Frequently Asked Questions
Master Administrator Questions
How many Master Administrators can we have and does the Master Administrator need a back-up/alternate?
What functions does the Master Administrator have?
Can the Master Administrator be a current IPAC Agency Administrator (AA) or IPAC User?
Will the Master Administrator or the Agency Administrator be responsible for resetting passwords?
Does the Master Administrator within your agency have to be at a certain level?
What will the Agency Administrators function be?
Will the IPAC Staff still support the Master Administrator, the Agency Administrator and the IPAC users since everything appears to be done on-line now?
Where should I fax my form?
What IAA Training Sessions are available at this time?
Since the component TAS is now required for all documents as of 10/01/14, will your office be creating a new version of the 7600 Part B? If so, do you have a roll-out date?
What should I do if I am having a problem downloading IPAC reports after my PC has been upgraded to the next available Windows version?
- From Internet Explorer, select Tools, Click on Options/Security Tab/Custom Level button.
- Change the Security Level from Medium to Medium-Low; click on Enable and then Ok.
- Change the "Allow Web Pages to use Restricted Protocols for Active Content" from Prompt to Enable. Click on Apply and then Ok.
- Click Ok to close out the Options box.
Why am I having trouble pulling IPAC reports?
Why can't I create IPAC reports past 18 months?
What are IPAC's Password Requirements?
|Minimum Length||8 characters|
|Maximum Length||16 characters|
Password cannot match the User ID Password cannot contain spaces
|Aging||Passwords expire automatically every 30 days|
|Reuse||Cannot reuse the 6 previous passwords Same password cannot be reused within 120 days|
|Lockout / Suspension||After 3 unsuccessful attempts - User ID must have password reset|
* Special characters include the following:
Please note that the double quotation mark (") is not an acceptable special character.
What browser versions does IPAC support?
IPAC supports the use of Microsoft Internet Explorer versions 8.0, 9.0 and 10.0. IPAC will run on Internet Explorer Version 11.0, but only in compatibility mode. You can set your browser to compatibility mode using the following steps:
- Select Internet Explorer 'Tools' menu option
- Select 'Compatibility View Settings'
- In the 'Add this website' box, type "treas.gov"
- Click the Add button
- Click the Close button
When you print the IPAC collection report and it contains the limited payability data, it will print a page for each limited pay item creating wasted paper?
What fields are required when entering an IPAC Payment or Collection transaction?
Purchase Order Number
Obligating Document Number
Unit of Issue
What fields are validated when entering an IPAC Payment or Collection transaction?
Sender Treasury Account Symbol (TAS)
Sender Business Event Type Code (BETC)
Receiver Treasury Account Symbol (TAS)
Receiver Business Event Type Code (BETC)
Quantity x Unit Price = Detail Amount
SGL Account Number
Receiver Department Code
Unit of Issue
Will IPAC report the receiver TAS (default) to be updated by receiver?
Does required field = Not able to process without it? Is mandatory = required?
If I receive an IPAC transaction, how should I process it? Or, do I have to process it?
What is the TAS data comprised of? Is it the accounting data (Line Of Accounting information)?
|SUBSP ATA AID BPOA EPOA A MAIN SUB|
|SP = Sub level prefix|
ATA = Agency Transfer Allocation
|AID = Agency Identifier|
|BPOA = Beginning period of availability (Fiscal Years)|
|EPOA = Ending period of availability (Fiscal Year)|
|A = Account type (A, X, or F)|
|MAIN = Main account code|
|SUB = Sub account code|
|Field Name (abbreviation)||Size||Format||Description||Format/Validations|
|Sub-level Prefix (SP)||2||CC||The Sub-level Prefix (if populated) is a programmatic breakdown of the account for Treasury publication purposes.||
|Allocation Transfer Agency Identifier (ATA)||3||CCC||The Agency Identifier of the agency receiving funds through an allocation transfer.||
|Agency Identifier (AID)||3||CCC||Agency Identifier of account owner. Used in conjunction with the main account code, the Agency Identifier represents the department, agency or establishment of the U.S. Government that is responsible for the TAS.||
|Beginning Period of Availability (BPOA)||4||CCCC||In annual and multi-year funds, identifies the first year of availability under law that an appropriation account may incur new obligations.||
|Ending Period of Availability (EPOA)||4||CCCC||In annual and multi-year funds, identifies the last year of funds availability under law that an appropriation account may incur new obligations.||
|Availability Type Code (A)||1||C||Identifies no-year accounts "X", clearing/suspense accounts "F", and Treasury's central summary general ledger accounts "A"||
|Main Account Code (MAIN)||4||CCCC||Identifies the type and purpose of the fund.||
|Sub-Account Code (SUB)||3||CCC||Identifies an available receipt or other Treasury-defined subdivision of the main account.||
Where can I get a list of Treasury Account Symbol/Business Event Type Codes (BETCs)?
Why do I receive error messages when trying to upload a Bulk File into the IPAC system with negative amounts?
Bulk Files need to be positive amounts, while any transactions with negative amounts should be entered manually.
Are there cutoff times for processing IPACs during the last month of the quarter?
Agencies have the option to further restrict buy/sell transactions from posting to their ALC at the end of the month or quarter by submitting a Billable Status request in IPAC.
Why is IPAC giving me an error message that a TAS/BETC pair does not exist for an IPAC chargeback? How can I process an IPAC chargeback to a TAS that has been closed?
The IPAC system functionality will only allow chargebacks to the original TASs which were selected. There is no way these can be edited by you, even if the TASs have been closed or subsequently suspended.
The solution is for you to create a new IPAC transaction, and include the pertinent transaction details in the "Description" and "Misc. Info" fields. The COLLAJ and DISBAJ can still be selected on the new IPAC transaction to signify an adjustment is being made.
You should contact your trading partner to see what TAS you should select in place of the closed TAS. You can also refer to the SAM Master TAS/BETC file, which provides an updated list of all active TASs every day, located at: https://www.sam.fms.treas.gov/sampublic/tasbetc.htm.
If, at the end of a fiscal year, a Non-CARS Reporter or Parallel CARS Reporter does not have sufficient time to determine the amount of an adjustment for its regular monthly reporting, the agency should report the erroneous charge to its regular appropriation or fund symbol. A CARS Reporter can reclassify the transaction within the CTA module, but if the agency chooses to correct the erroneous charge, it must coordinate the correction with the charging entity. Once the agency determines the correct amount of the erroneous transaction, it adjusts the transaction through IPAC.